What types of duties are students restricted from performing?

Student employees may not provide classroom instruction and may not evaluate student performance, including the assignment of grades of any sort. Supervisors may not ask student employees to conduct their personal errands or those of members of the department. Jobs must not involve constructing, operating or maintaining any part of a building used for religious worship or sectarian instruction. No student working under either work program should be receiving academic credit for duties being performed unless it has been approved by the Student Employment Office.

What is the process to follow when hiring a student?

Do not allow students to begin working until you receive an electronic copy (via email) of a contract from our Student Employment Office.
  • Students have been instructed to log into JobHawk to apply for jobs. 
  • Please make sure you have posted your job(s) in JobHawk for students to apply to them. 
  • Please follow the normal interview process. Share your job descriptions with the student and be honest about your expectations.
  • If you choose to hire a student, report the hire in JobHawk. This is the only way we can approve a contract for your student(s). 
  • Once the Student Employment Office (SEO) reviews the hire request to make sure the student has submitted all employment documents and is not already placed in another position, we will send you and the student an electronic copy of the contract. This is your "cue" that this student is approved to work. 
  • The contract is for your records. It does not need to be signed or returned to the SEO.

When is a student officially eligible to begin working?

A student is eligible to begin working once they have applied to a job, been interviewed, accepted the job (verbally or in writing), submitted all employment paperwork (W-4/New Hire packet & I-9), and been hired into the position via JobHawk.  You and your student must receive a hire contract via e-mail from our Student Employment Office before the student can begin working.

What should I do when I’ve completed hiring for all of my available openings?

Once you have filled your open positions, we strongly encourage you to place your job posting in review mode, so that students can no longer view/apply to the position, until such time as you require additional employees.

What if I do not fill all of my open positions?

Keep the Student Employment Office informed of your employment needs and keep your postings listed on JobHawk.  As in past years, students will seek out employers to discuss job opportunities in their department and attempt to secure employment.

How do my student employees get paid?

You should instruct your students on how to enter time on a weekly basis in HR Direct. You should approve time sheets no later than Mondays at noon. Both Federal Work Study and Campus Work students will be paid on a bi-weekly basis (on the same schedule as full time UMass Lowell employees).

Do I need to list my job to hire a student who worked for me in the prior year?

If a student has worked for you the previous year, you do not need to re-post the position on JobHawk for him/her to apply.  As long as the student is returning to the same position as the prior year, hiring validation occurs in the system and a prior contract for the position on file, you can use the “re-hire” function in JobHawk.