Booking an Event

Building staff work in partnership with Hospitality and Event Services to manage event requests. While building staff focuses on events specifically occurring in the Meehan Center, Hospitality and Event Services manages events and requests for the rest of the campus facilities.

Event Guidelines and Procedures

Space Usage

Decoration Guidelines

The use and approval of all decorations will be reviewed during walk-throughs with building staff. The purpose of our decoration guidelines is to ensure the safety of the UMass Lowell community and to maintain facility up-keep. Please see below for a list of Permitted and Prohibited decorations.

Permitted Decorations

  • Light-emitting diode (LED) Candles
  • Customized LED lighting
  • Freestanding decorations (do not require tape or putty)
  • Tied-Down balloons
  • Banners (which can be attached to pipe and drape)
  • Centerpieces that do not contain any items on restrictions list below

Prohibited Decorations

  • Anything attached/taped to walls and doors
  • Candles (with open flame)
  • Glitter
  • Fine sand / powder
  • Helium-filled mylar or latex balloons

Painting Guidelines

As a staff member or student group requesting an event with painting-related activities, the process, supplies, and spaces available for such activities should be clear to all event organizers. Below are the approved spaces, procedures, and resources to ensure the events with paint happen seamlessly.

The approved spaces in the Meehan Center are the Atrium, the Club Hub and Room 242.

Process - Student Groups

  • Requests must be submitted through Engage in one of the approved spaces.
  • Any meetings, socials, bonding activities, or open events involving paint MUST be noted in Engage for a Program Advisor.
  • Program advisor will check in with the student group to verify they have all of their needed supplies.
  • Sponsoring group(s) will be provided a tarp/sheeting based on requested size of room.
  • Tarp/Sheeting will be set up by Hospitality and Events or the building Operations Team.
  • Supplies beyond the tarp/sheeting for the approved location will be at group's expense.

Process - Faculty/Staff Groups

  • Requests must be submitted through 25Live in one of the approved spaces.
  • Any recurring meetings involving paint MUST be noted within reservation, or noted ahead of meeting by at least (3-5) business days with Hospitality and Event Services or the building Operations Team.
  • Sponsoring person(s) are responsible for purchasing all supplies including tarp/sheeting
  • Size of tarp/sheeting to be purchased will be provided by Hospitality and Events or the building Operations team based on the room being utilized.
  • Tarp/Sheeting will be set up by Hospitality and Events or the building Operations Team.

Emergency/Spill

  • If a spill occurs, a quick response is best.
  • Inform a building staff member (if available) or call UMass Lowell (UML) Police to inform facilities of incident.

Contact Information:

  • Meehan Center: Welcome Desk Staff (located on the first floor near the Salem Street entrance) or call: 978-934-5410.
  • UML non-emergency line: 978-934-2398.
  • UML emergency line: 978-934-4911.

Supplies

  • Plastic Tarp/Sheeting
  • Paint (acrylic paint preferred)
  • Paint Brushes
  • Pallets (or plates)
  • Cups (for water)
  • Napkins
  • Canvas/object to paint

Donation Bin Guidelines

Location

The bin will be available for use in the atrium between Starbucks and the Welcome Desk.

Bin

Groups are required to provide their own bins at this time.

How to reserve the bin

Students: For student groups to reserve the Donation Bin please request via Engage.

Faculty/Staff: For Faculty/Staff groups to reserve the Donation Bin please request via 25Live.

Bin Policy

  • Bin can be requested to be used by student, faculty or staff.
  • The Bin cannot be used for more than 2 weeks (unless specified by building operations team).
  • As the bin begins to fill, the requestor is responsible for coordinating the pickup of the items.
  • The bin is not allowed to leave the designated location.
  • Signage can be placed on the bin in the designated areas.

Student Procedure

  • Student group will request bin through CampusGroups.
  • Student Activities and Leadership (SAL) will assign a designee to review and grant approval for request.
  • Once request has been approved the SAL designee will input it into 25Live.

Faculty/Staff Procedure

  • Faculty/Staff groups will request bin through 25Live.
  • Building operations will assign a designee to review and grant approval for request.
  • Faculty/Staff will request using UML-INFO and include location in description in 25Live.
  • Building operations staff will approve in 25Live using the following procedure:
  1. Update location to “Donation Bin” as the location with the actual location mentioned in the notes.
  2. Ensure there is (1) hour of Setup and (1) hour of Breakdown Time.
  3. Assign the resource “Donation Bin” and “Setup Staff”.