For more information on grants please refer to the Office of Sponsored Programs (OSP). They provide assistance to faculty and research staff in all aspects of obtaining and managing external research funding. OSP assists with administration of grants and contracts from setup through award closeout.

For changes to salary, Full-Time Equivalent (FTE), funding sources including allocation changes, or extensions with no change in funding, please use Personnel Action Form - Benefited Employees Only (Docusign).

Course Buyouts

A personnel action form (PAF) must be submitted which will charge the non-university fund $15,000, thereby leaving $15,000 in the university salary account, which will be used to pay the replacement instructor and other expenses.

For course buyouts with Research Investment Funds, see the Principal Investigator (PI) Research Funds Course Buyout.

For course buyouts with grant funds, please use the Personnel Action Form - Benefited Employees Only (Docusign).

Instructions for completing this Docusign form (the faculty member submitting the course buyout form will sign as the employee and does not sign again as a PI. Rather, their Chair should sign. If appropriate, co-PI may be included here.):

  1. The faculty member's Chair.
  2. If more than one course buyout per academic year is being requested, include the Dean for the second and subsequent course buyouts during that year.
  3. If more than two course buyouts per academic year are being requested, include the Provost for the third and subsequent course buyout requests during that year.

Instructions on filling out the fields within the Docusign form:

  1. Action/Action Reason (box 3): Checkmark Course Buyout.
  2. Annual Salary (based on full-time employment (FTE)) (box 9): Your regular 9-month academic year salary, plus any pensionable stipends.
  3. Appointment End Date (box 5): May be left blank
  4. Effective Date (box 4) and Payroll Allocation Beginning Date (for every Human Resources (HR) Combo Code in box 13):
  5. Any Sunday in January (for Spring) or the first Sunday in September (for Fall).

The calculations below will arrive at the $15,000 buyout amount regardless of the exact dates chosen, because it is based on one quarter of the salary, which is 13 weeks.

  1. Payroll Allocation End Date (for every combo code in box 13):
    • The Saturday spanning 13 weeks later.
  2. Allocation percentage for the HR Combo Code of your external grant:
    • $15,000 divided by (Annual Rate divided by 4).
  3. Allocation percentage for the HR Combo Code of your standard university salary:
    • 100% minus the Allocation percentage for the HR Combo Code of your external grant.

Additional Compensation