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Time Reporting & Approval


Please use this HR Direct 9.2 guide (pdf) to review General Tips, Favorites, Bookmark and Browser information as well as directions if you need to clear cache.

Student hourly employees, hourly temporary employees; mid-management & non-unit professionals; and clerical and technical employees are now using HR Direct for self-service time reporting.

NOTE: Facilities uses an automated time clock system called Kronos. See your manager for more information.


Employees only have self-service timesheet access to the current payroll weeks. They do not have access to report late time, or adjust prior period time. To report late time, complete one of the late timesheets below and contact one of our campus timekeepers to assist you with the time entry.


For your convenience, you can also review the University Timekeeper list.

Timekeeper Roles and Responsibilities

The system deadline for employees to report time in HR Direct is Sunday at 5 p.m. of the critical payroll week (i.e., Sunday before pay day). The Payroll Schedule can be viewed on-line in pdf format. Managers may impose earlier deadlines as necessary to accommodate holidays, vacations, etc.

Business FunctionTextTutorial
Employee Reporting of Time - New ViewJob Aid (pdf)
Employee Reporting of Time (Salaried)Job Aid (pdf)
Employee Reporting of Time (Hourly)Job Aid (pdf)Video
Overview of Time Reporting CodesJob Aid webpage
Mass Sick SS Time ReportingJob Aid (pdf)
Mass Sick TimekeepersJob Aid (pdf)
Special Processing RequirementsText
Normal Holiday ReportingJob Aid (pdf)
Saturday Holiday ReportingJob Aid (pdf)
Essential Personnel, PoliceJob Aid (pdf)
Outside Detail, PoliceJob Aid (pdf)
Essential Personnel, FacilitiesJob Aid (pdf)
Comp Time Earned & Used in Same WeekJob Aid (pdf)
FMLA EditsJob Aid (pdf)

Time Approval

Managers should be approving employee time in HR Direct if your direct reports are hourly students and temporary employees; mid-management & non-unit professionals; or any clerical & technical staff.

NOTE: All student time must be approved on-line or it will not be paid.

The system deadline for managers to approve time is Monday at 11:59 p.m. of the critical payroll week. The Pay Schedule can be viewed on-line.

Business FunctionTextDemonstration
Manager ApprovingJob Aid (pdf)Video
Understanding Multiple JobsJob Aid (pdf)
Time Report Code CategoriesJob Aid (pdf)
Manage System Approved Time in SummitJob Aid (pdf)

Pay Schedule, Calendars & Deadlines

All employees and departments should be aware of changes in payroll deadlines and dates due to holidays. Refer to the calendars below for more information.