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Time Reporting & Approval

Please use this HR Direct 9.2 guide (pdf) to review General Tips, Favorites, Bookmark and Browser information as well as directions if you need to clear cache.

You will need Adobe Acrobat Reader to view the pdf files. It can be download for free from the Adobe website.

Student hourly employees, hourly temporary employees; mid-management & non-unit professionals; and clerical & technical employees are now using HR Direct for self-service time reporting. NOTE: Facilities uses an automated time clock system called Kronos. See your manager for more information.

REPORTING LATE TIME

Employees only have self-service timesheet access to the current payroll weeks. They do not have access to report late time, or adjust prior period time. To report late time, complete one of the late timesheets below and contact one of our campus timekeepers to assist you with the time entry.

Timesheet:

For your convenience, you can also review the University Timekeeper list.

The system deadline for employees to report time in HR Direct is Sunday at 5 p.m. of the critical payroll week (i.e., Sunday before pay day). The Payroll Schedule can be viewed on-line in pdf format. Managers may impose earlier deadlines as necessary to accommodate holidays, vacations, etc.

Business Function Text Tutorial
Employee Reporting of Time (Salaried) Job Aid (pdf)
Employee Reporting of Time (Hourly) Job Aid (pdf) Video
Overview of Time Reporting Codes Job Aid webpage
Mass Sick SS Time Reporting Job Aid (pdf)
Mass Sick Timekeepers Job Aid (pdf)
Special Processing Requirements Text
Normal Holiday Reporting Job Aid (pdf)
Saturday Holiday Reporting Job Aid (pdf)
Essential Personnel, Police Job Aid (pdf)
Outside Detail, Police Job Aid (pdf)
Essential Personnel, Facilities Job Aid (pdf)
Comp Time Earned & Used in Same Week Job Aid (pdf)
FMLA Edits Job Aid (pdf)

Time Approval

Managers should be approving employee time in HR Direct if your direct reports are hourly students and temporary employees; mid-management & non-unit professionals; or any clerical & technical staff.

NOTE: All student time must be approved on-line or it will not be paid.

The system deadline for managers to approve time is Monday at 11:59 p.m. of the critical payroll week. The Pay Schedule can be viewed on-line in pdf format.

Business Function Text Demonstration
Manager Approving Job Aid (pdf) Video
Understanding Multiple Jobs Job Aid (pdf)
Time Report Code Categories Job Aid (pdf)
Manage System Approved Time in Summit Job Aid (pdf)

You will need Adobe Acrobat Reader to view any pdf files. It can be download for free from the Adobe website.

Payroll Dates

Adjuncts

  • Fall semester: September 03, 2017 – December 23, 2017 (8 pay periods)
  • Spring semester: January 21, 2018 – May 26, 2018 (9 pay periods)

Teaching / Research Assistants

  • Fall semester: August 27, 2017 – December 23, 2017 (8.5 payments paid over 9 pay dates)
  • Spring semester: January 14, 2018 – May 12, 2018 (8.5 payments paid over 9 pay dates)
  • Academic Year TA/RA’s: August 27, 2017 – May 12, 2018 (18.5 biweekly payments paid over 19 pay dates)

If you have other questions, please contact us.