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Temporary Hires

Resources for Hiring Managers & Temporary New Hires

Hiring Managers:

Please complete the Temporary Personnel Action Form (pdf) with the required approvals and submit to the Human Resources and Equal Opportunity & Outreach Office. Please refer to Personnel Action Form(PAF) Instructions (doc) when completing the form.

Temporary Employees:

Welcome to the University of Massachusetts Lowell!

In order to ensure that your information is entered into our enterprise system in a timely manner, please complete the Temporary New Hire Package which provides a method to electronically complete and submit some of your employment forms, which include:

  • Personnel Data Sheet
  • Direct Deposit
  • Federal Tax Form W-4
  • State Tax Form M-4
  • Participation Agreement
  • Receipt of Policies
  • Terms of Employment

Additional forms must be completed, which are separate from the electronic submission process:

  • I-9 Employment Eligibility Verification Form - On the USCIS website, click on the Form I-9, the document will download (visible at the bottom of your computer screen), right click the PDf and select "Open in Adobe." There is also a paper version on the USCIS website. Please bring your form and original supporting documentation to the Human Resources and Equal Opportunity & Outreach Office at 600 Suffolk Street, 3rd Floor Suite 301, Lowell, MA 01854. The instructions provide examples of documentation accepted by the Department of Homeland Security.
  • Mandatory OBRA Enrollment Form (pdf)
  • Statement Concerning Social Security Form SSA-1945 (pdf)
  • Full-time students will not have withholdings for the Mandatory OBRA or Medicare taxes during the academic year. In addition, during the summer, student temporary employees may also qualify for the exemption from the Mandatory OBRA and Medicare tax*. Please review the Student Alternative Retirement and FICA Medicare Exemption form (pdf) for details.

*In order to claim exemption, you must be registered for at least 6 credits AND will not be working 37.5 hours per week as a UMass Lowell student employee for the Summer semester.

For more information on alternate benefit programs for temporary employees, please review the Temporary Employee Benefits web page.

Email Creation and Access

Once you have returned your completed new hire paperwork to Human Resources/EOO your information will be entered into our HR/Payroll system. Within 48 hours of entry an email address will be created. You will need to contact the Help Desk at 978-934-4357 to have your password reset.

Access HR Direct with your email Credentials

The UMass Lowell email address will be your login for HR Direct. The HR Direct is the application that Human Resource office uses. This application is where employees can enter hours worked on their timesheet, approve time for employees if they are a manager, add or update personal or payroll information on the Employee Self Service dashboard in HR Direct. Here are some feature that can be viewed or updated on the dashboard.

  • Report Time
  • Pay
  • Personal Details
  • Direct Deposit
  • W-2/W-2c Consent
  • W-4/M-4 Tax Information
  • View W-2/W-2c Forms

Pay Information

Employees are paid on a biweekly basis every other Friday. The Pay Schedule contains information regarding payroll periods. If you sign up for direct deposit your pay advice is suppressed, so you will not receive a printed pay advice. On payday you will have access to view, print and/or save your pay advice in HR Direct.

UCard and Parking Information

You will need to visit the UCAPS office to obtain an identification card (UCard) and parking access.

If you need access and / or parking before your completed paperwork has been turned in and/or entered into the system, you may complete a Request for Services for New Faculty/Staff Form (doc) and return it to the UCAPS office.