It's important that you stay in communication with Hospitality & Event Services throughout the conclusion of your event to ensure that all of the details are accounted for.
How should I communicate changes?
By this point you have been working with a specific Hospitality & Event Services staff member so continue communicating with them. It's also encouraged to include events@uml.edu on your correspondence in case the staff member you are working with is out of the office.
Should I make changes within my space request in Book It?
Absolutely, if you can. For changes to your event NAME, TITLE and DESCRIPTION, you can log back into Book It! and update those yourself. You will need to contact the Hospitality & Event Services Office to edit any other additional fields.
What are the types of details that are important to communicate as soon as possible?
- COMMUNICATE EVERYTHING
- Date changes/Rain date consideration
- Attendance
- Addition or removal of space used
- Resource needs (A/V, linens, tables/chairs, etc.)
- Alcohol request
- Parking/transportation needs