The Office of Sponsored Programs (OSP) is responsible for ensuring that reporting and deliverable requirements are completed to formally close an award. Here’s what you need to know:

  • Generally, all projects must be closed out within 90 days of the award end date.
  • Requirements for award closeout are determined by Federal Agency standards and the specific award terms and conditions.
  • Please use the Award Closeout Checklist to assist with the closeout of your award.
  • The OSP Award Management Team will support Principal Investigators (PIs) and departments with the administrative closeout of a sponsored award, including submission of final technical, progress, patent, and property reports.
  • Financial closeout of an award—including submission of financial reports and invoices—is managed by Financial Research Administration in OSP.
  • Financial Research Administrators and others in the Office of Research and Innovation may be required to complete and submit the final reports described below:

Principal Investigator

  • Final Technical and NSF Final Outcomes Reports
  • ECC Certification reports
  • Summary of Research Reports (for NASA awards only)

Office of Sponsored Research (OSP)

  • Final Financial Reports
  • PeopleSoft Closeout
  • Final Invoices/Final Payment Requests
  • Cost Share Fulfillment Reports
  • Final Property Reports
  • Award Release and Assignment

Office of Technology Commercialization

  • Invention/New Technology Report

In addition to the Uniform Guidance requirements (§ 200.344 Closeout), the Grants Oversight and New Efficiency (GONE) Act became Public Law No. 114-117 on January 28, 2016. This Act was implemented by Congress to ensure the timeliness of agency closeout for expired grants. Agencies are now required to annually submit a report to Congress that includes a list of the 30 oldest federal grants that have not been closed. Institutions identified on this delinquency report could experience adverse funding impacts, so it is essential that UML remain in compliance with all reporting requirements.

PIs and Department Administrators will receive automatic notifications 90 days before their award end date.