Submit an Off-Cycle Request

Use This Method from June to March

To meet the need of requests that occur outside of the Annual Call period of late March to mid-June, Off-Cycle Requests can be submitted from June to March and follow a similar process as annual call. Staffing and financial resources are limited and prioritized through the annual call process, therefore, off-cycle requests may be delayed. 

We strongly encourage advanced planning and the use of the Annual Call process for all needs when resources are allocated for the upcoming year. 

  • Provides a centralized way to capture, organize and track requests 
  • Uses a self-service form similar to the Annual Call form 
  • Helps ensure requests align with university strategic goals 
  • Routes requests through the appropriate chain of command for review and approval 
  • Applies regardless of the proposed funding source
    • Requests with identified funding may allow the work to be initiated more quickly. While funding is not required to submit a request, departments are encouraged to indicate available resources if applicable.

Request Workflow

  • Consistent review/approval process will be used for all requests 
  • To receive approval, a request must have a confirmed scope, funding source and schedule 
  • Requests need Executive Cabinet approval before Facilities Management can activate the project