Month-by-Month Planning Calendar for Department Chairs

Fall 2022

Date(s)Note / Description
August 27Residence halls open for new students
August 28Residence halls open for returning students
August 31Convocation
September 1Fall classes begin.
Drop-add period begins.
Promotion & Tenure (P&T): External reviewers submit evaluation, CV, and bio paragraph to Chairs
September 5Labor Day (university closed)
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively.
If deadline falls on a holiday, please submit the day before.
September 8Last day for undergraduate & graduate students to add a course without a permission number.
Last day for instructors to publish course and attendance requirements for class members.
September 13Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102.
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
September 15Last day to:
  • Add a course with a permission number

  • Drop a course without record,

  • Change enrollment status from: Audit to Credit; Credit to Audit; “Pass-No Credit” to Letter Grade, or Letter Grade to “Pass-No Credit”
Note: No refund after this date.
Human Resources Search Training
Last day for graduate students for refund of tuition and fees and for add/drop with a permission number (late registration/enrollment changes)
Official notification from the Provost’s Office to reappoint or terminate Tenure Track (TT) faculty.
September 19P&T: Deadline for individuals to file for promotion and tenure and to upload all necessary supporting materials to Department Chairpersons (file share deadline is 5 p.m. EST)
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102.
September 20Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
September 26Executive Committee Meeting (Faculty Senate)* at Senate Office in at Alumni Hall.
September 27Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
By the end of September
  • Notify department faculty of due dates for P&T, sabbatical requests, workload reductions, academic plans

  • Remind faculty that all thesis and dissertation defenses must be posted to Today@UML at least two weeks in advance of the defense date (This reminder goes out on the first day of classes to graduate associate deans and graduate coordinators.)

  • Department Personnel Committee election

  • Develop proposals for new Full-time faculty searches (if applicable)

  • College Personnel Committee election
October 1Faculty’s submission of Sabbatical Leave Request due toDPC begins.
Graduate, Online & Professional Studies (GPS) enrollment for winter intersession 2022 begins
October 3P&T: Deadline for Chairpersons to upload all individual promotion and tenure materials (inclusive of external letters and reviewer information) for Department Personnel Committees
Faculty Senate Meeting* at University Crossing 260.
October 10Columbus Day/ Indigenous Peoples Day (university closed)
Deadline for Faculty’s submission of Sabbatical Leave Request due to DPC.
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
October 11Monday class schedule
October 14Mid-semester: at least one evaluation required in each course.
Spring 2023 schedule of classes will be viewable in SIS
October 17Extended faculty advising hours begin. Students check SiS for enrollment appointments.
First day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies - Declare Intent to Graduate (DIG) form.
October 18Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102.
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
October 24Undergrad: Enrollment for spring 2023 courses begin using enrollment appointment dates obtained from student SIS self-service.
Grad: Advising / Spring registration begins SIS system open for enrolled students.
P&T: Deadline for Department Personnel Committees to upload recommendations and personnel materials to Chairpersons*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload.
College Personnel Committee (CPC) election deadline
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102.
October 25Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
October 30Submission of DPC’s recommendation to the College Dean along with departmental impact statement re: Sabbatical Leave Request.
October 31Extended faculty advising period ends. Last day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form).
P&T: Last day for candidates to file responses to recommendations from Department Personnel Committees (email to: PandT@uml.edu)
Executive Committee Meeting (Faculty Senate)* at Senate Office in at Alumni Hall.
November 1Graduate: Last day to submit Declaration of Intent to Graduate form and / or Certificate Clearance form. All forms should be submitted to graduate coordinator.
Every Fall, by November 1, each non-tenured unit member shall file an academic plan setting forth their professional goals and objectives for the current academic year. Faculty members shall file this plan with the department chair and a copy shall be sent to the college dean.
November 7P&T: Deadline for Chairs to upload recommendations and personnel materials to College Personnel Committees*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload.
Faculty Senate Meeting* at Alumni Hall 102.
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
November 10Sabbatical Leave Submission of Dean’s recommendation letters along with other supporting documents (departmental impact statement and resolution statement) to the Provost’s Office.
November 11Veteran's Day (university closed)
November 14Monday class schedule.
Graduate: Deadline to submit draft thesis / dissertation to library.
P&T: Last day for candidates to file responses to recommendations from Chairpersons (email to: PandT@uml.edu)
November 15Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102.
Deadline for submitting GPAC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
November 21Last day for undergraduate and graduate students to complete work for incomplete spring 2022 and summer 2022 courses.
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102.
November 22Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
November 23Thanksgiving Recess begins
November 25Thanksgiving Day
Submission of Provost’s Sabbatical Leave recommendations to the Chancellor.
November 28Classes resume
Executive Committee Meeting (Faculty Senate)* at the Senate Office in Alumni Hall.
November 29Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
December 2Graduate: Deadline to submit final thesis / dissertation to library.
December 5No hour examination shall be administered during the last five academic days of the semester unless exemption has been allowed by the college dean.
Last day to drop classes with grade of “W” for regular session (graduate students). All other sessions, see Graduate, Online & Professional Studies calendar.
P&T: Deadline for College Personnel Committees to upload recommendations and personnel materials to college deans*.
*Recommendation letters must be emailed to each candidate with CC to: pandt@uml.edu for upload.
Faculty Senate Meeting* at Alumni Hall 102.
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu.
December 10The Chancellor to notify faculty regarding sabbatical leave decisions
December 12Last day of fall semester classes.
Last day for faculty to file grades for incompletes and change of course grades for spring semester (2022) courses for both undergrad and grad students.
P&T: Last day for candidates to file responses to recommendations from College Personnel Committees (email to: PandT@uml.edu).
December 13Reading Day (no classes or exams)
Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102.
Deadline for submitting GPAC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
December 14Fall semester examinations begin (there will be Saturday exams)
December 15Chair Evaluation Deadline for untenured tenure-track unit members (years 3-6).
December 19Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m.
December 20Fall semester examinations end at 6 p.m.
December 21Residence halls close at noon.
Make-up day for examinations postponed because of weather.
Winter Recess begins.
December 25Christmas (university closed)
December 26Deadline for final grades to be recorded in SIS by 4 p.m.
By the end of December

Note: In the event that examination days are postponed because of weather conditions, the first days of postponed examinations will be made up on December 21, December 22. Additional postponed examination day will be made up on January 13.

*For more information re: Faculty Senate meetings and Executive Committee meetings, email: Faculty_Senate@uml.edu.

Bold: contractual dates.

Spring 2023

Date(s)Note / Description
January 9Promotion & Tenure (P&T): Deadline for college deans to upload recommendations and personnel materials to the Rank and Tenure Committee.
(Recommendation letters must be emailed to each candidate with CC email: PandT@uml.edu for upload.)
January 15Residence halls open at noon
January 16Martin Luther King Day (university closed)
P&T: Last day for candidates to file responses to recommendations from Deans (email: PandT@uml.edu).
January 17Spring classes begin
Drop-add period begins
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
January 23Last day for undergraduate and graduate students to add a course without a permission number.
Last day for instructors to publish course and attendance requirements for class members.
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m.
January 24Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
January 30Executive Committee Meeting (Faculty Senate)*
January 31Last day to:
  • Add a course with a permission number

  • Drop a course without record

  • Change enrollment status from: Audit to Credit; Credit to Audit; “Pass-No Credit” to Letter Grade, or Letter Grade to “Pass-No Credit”
Note: No refund after this date.
Last day for graduate students for refund of tuition and fees and for add / drop with a permission number (late registration/enrollment changes)(
Massachusetts Society of Professors (MSP) unit member vitae / merit evaluation document deadline
Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
February 2 & 3P&T: University Rank and Tenure committee meets to review applications.
February 6Faculty Senate Meeting
Deadline for submitting materials to Undergraduate Policy Committee (UPC)
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively.
If deadline falls on a holiday, please submit the day before.
February 14P&T: Deadline for University Rank and Tenure Committee to forward recommendations and personnel materials to Provost*
*Recommendation letters must be emailed to each candidate with CC by email to: pandt@uml.edu for upload.
Department Personnel Committee (DPC) deadline for Unit Member Merit Evaluation
Undergraduate Policy Committee (UPC) Meeting*
February 15.Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
February 20Presidents Day (university closed)
February 21Monday class schedule
P&T: Last day for candidates to file responses to recommendations from Rank and Tenure Committee (email to: email: PandT@uml.edu).
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m.
Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
February 27Executive Committee Meeting (Faculty Senate)*
February 28Chair/ Personnel Committee recommendations to Deans for untenured tenure-track unit members (years 3–6)
Mid-semester: at least one evaluation required in each course.
By the end of February
  • Classroom Observations begin
  • Prepare for Spring Advising period for Fall classes
March 1Chair Deadline for Unit Member Merit Evaluation
Graduate: Last day to submit Declaration of Intent to Graduate form and/or Certificate Clearance form. All forms should be submitted to graduate coordinator.
March 5Spring Recess begins
March 6P&T: Deadline for Provost to upload recommendations and personnel materials to Chancellor*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload.
Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively.
If deadline falls on a holiday, please submit the day before.
March 13Classes resume
P&T: Last day for candidates to file responses to recommendations from the Provost (email: PandT@uml.edu)
Faculty Senate Meeting*
March 14Undergraduate Policy Committee (UPC) Meeting at 2 p.m.
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
March 20P&T: Deadline for Chancellor to issue list of recommended candidates for tenure and promotion (before appeals)*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload.
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m.
March 21Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
March 22Last day for graduate students to complete work for incomplete fall 2022 courses
March 24Fall 2023 schedule of classes will be viewable in SiS
March 27Extended faculty advising hours begin.
First day for seniors who anticipate completion of degree requirements by the end of December 2022 to confer with faculty advisors and to file Programs of Baccalaureate Studies (Declare Intent to Graduate (DIG) form).
P&T: Deadline for eligible candidates to submit appeal to Chancellor.
Executive Committee Meeting (Faculty Senate)*
March 28Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
April 1Chair Evaluation Deadline for untenured tenure-track unit members (years 1-2).
April 3Enrollment for fall 2023 courses begin using enrollment appointment dates obtained from student SIS self-service.
Advising / Fall registration begins SIS system open for enrolled graduate students
Graduate: Deadline to submit draft thesis / dissertation to Library.
Faculty Senate Meeting*
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively. If deadline falls on a holiday, please submit the day before.
April 4Undergraduate: Last day for students to withdraw from courses with grade of “W” for regular session. All other sessions see the Graduate, Online & Professional Studies calendar.
April 6P&T: Deadline for Chancellor to issue final list of recommended candidates for tenure and promotion to the Board of Trustees (after all appeals have taken place).
April 10Extended faculty advising hours end.
Last day for seniors who anticipate completion of degree requirements by the end of December 2022 to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form).
April 11Undergraduate Policy Committee (UPC) Meeting at 2 p.m.
April 12Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively.
If deadline falls on a holiday, please submit the day before.
April 14Graduate: Deadline to submit final thesis / dissertation to Library.
April 15Chair/ Personnel Committee recommendations to Deans for untenured tenure-track unit members (years 1–2)
Chair Evaluation Deadline for non-tenure track unit members (years 1-6)
April 17Patriot's Day (university closed)
April 18Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
April 19Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m.
April 20Graduate Policy and Affairs Committee (GPAC) meeting
April 21Monday Class Schedule
No hour examination shall be administered during the last five academic days of the semester unless exemption has been allowed by the college dean.
Graduate: Last day to drop classes for graduate students with grade of “W” for regular session. All other sessions, see the Graduate, Online & Professional Studies calendar.
April 24Executive Committee Meeting (Faculty Senate)*
April 25Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu.
April 28Last day of spring semester classes
Last day for student submission of work to resolve fall 2022 and winter 2023 courses incomplete grades.
April 29Reading Day (no classes or exams)
By the end of Spring semesterElection of Salary Review Panelists begins.
P&T: Provost’s P&T Workshops and Electronic Materials Workshops.
Tenure Track (TT): Candidates, Chairs, and Deans complete Appendices 1 and 2A-C prior to external review solicitation.
CL: Candidates provide Chair with contact info. for letters of assessment from clinical sites.
May 1Spring semester examinations begin (there will be Saturday exams)
Chair / Personnel Committee recommendations to Deans for non-tenure track unit members (years 1-6)
Faculty Senate Meeting*
May 6Spring semester examinations end at 6 p.m.
Residence halls close at 6 p.m.
May 8Make-up day for final examinations postponed because of weather.
May 9Deadline for final grades to be recorded in SiS by 4 p.m.
Last day for faculty to submit grade changes for fall 2022 and winter 2023 courses incomplete grades.
May 12University Commencement - Doctoral and Master's
May 13University Commencement – Bachelor’s
May 15Official notifications from the Provost to reappoint or terminate NTT faculty
By the end of MayP&T – related items:
  • TT: Chair solicits external reviews from final list of reviewers. Chair sends TT candidate materials, including completed waiver statement, to confirmed reviewers by last week of May.

  • CL: Chair solicits letters of assessment from clinical sites

  • College Dean recommendations (and other supporting materials) for salary reviews due to the Provost

  • Teaching Excellence Award Nomination (Massachusetts Society of Professors (MSP) Faculty) submission

Bold: contractual dates.

*For more information re: Faculty Senate meetings and Executive Committee meetings, email: Faculty_Senate@uml.edu.