Month-by-Month Planning Calendar for Department Chairs
Fall 2022
Date(s) | Note / Description |
---|---|
August 27 | Residence halls open for new students |
August 28 | Residence halls open for returning students |
August 31 | Convocation |
September 1 | Fall classes begin. |
Drop-add period begins. | |
Promotion & Tenure (P&T): External reviewers submit evaluation, CV, and bio paragraph to Chairs | |
September 5 | Labor Day (university closed) |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively. If deadline falls on a holiday, please submit the day before. | |
September 8 | Last day for undergraduate & graduate students to add a course without a permission number. |
Last day for instructors to publish course and attendance requirements for class members. | |
September 13 | Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102. |
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. | |
September 15 | Last day to:
|
Note: No refund after this date. | |
Human Resources Search Training | |
Last day for graduate students for refund of tuition and fees and for add/drop with a permission number (late registration/enrollment changes) | |
Official notification from the Provost’s Office to reappoint or terminate Tenure Track (TT) faculty. | |
September 19 | P&T: Deadline for individuals to file for promotion and tenure and to upload all necessary supporting materials to Department Chairpersons (file share deadline is 5 p.m. EST) |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102. | |
September 20 | Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. |
September 26 | Executive Committee Meeting (Faculty Senate)* at Senate Office in at Alumni Hall. |
September 27 | Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. |
By the end of September |
|
October 1 | Faculty’s submission of Sabbatical Leave Request due toDPC begins. |
Graduate, Online & Professional Studies (GPS) enrollment for winter intersession 2022 begins | |
October 3 | P&T: Deadline for Chairpersons to upload all individual promotion and tenure materials (inclusive of external letters and reviewer information) for Department Personnel Committees |
Faculty Senate Meeting* at University Crossing 260. | |
October 10 | Columbus Day/ Indigenous Peoples Day (university closed) |
Deadline for Faculty’s submission of Sabbatical Leave Request due to DPC. | |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. | |
October 11 | Monday class schedule |
October 14 | Mid-semester: at least one evaluation required in each course. |
Spring 2023 schedule of classes will be viewable in SIS | |
October 17 | Extended faculty advising hours begin. Students check SiS for enrollment appointments. |
First day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies - Declare Intent to Graduate (DIG) form. | |
October 18 | Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102. |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. | |
October 24 | Undergrad: Enrollment for spring 2023 courses begin using enrollment appointment dates obtained from student SIS self-service. |
Grad: Advising / Spring registration begins SIS system open for enrolled students. | |
P&T: Deadline for Department Personnel Committees to upload recommendations and personnel materials to Chairpersons*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload. | |
College Personnel Committee (CPC) election deadline | |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102. | |
October 25 | Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. |
Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. | |
October 30 | Submission of DPC’s recommendation to the College Dean along with departmental impact statement re: Sabbatical Leave Request. |
October 31 | Extended faculty advising period ends. Last day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form). |
P&T: Last day for candidates to file responses to recommendations from Department Personnel Committees (email to: PandT@uml.edu) | |
Executive Committee Meeting (Faculty Senate)* at Senate Office in at Alumni Hall. | |
November 1 | Graduate: Last day to submit Declaration of Intent to Graduate form and / or Certificate Clearance form. All forms should be submitted to graduate coordinator. |
Every Fall, by November 1, each non-tenured unit member shall file an academic plan setting forth their professional goals and objectives for the current academic year. Faculty members shall file this plan with the department chair and a copy shall be sent to the college dean. | |
November 7 | P&T: Deadline for Chairs to upload recommendations and personnel materials to College Personnel Committees*
*Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload. |
Faculty Senate Meeting* at Alumni Hall 102. | |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. | |
November 10 | Sabbatical Leave Submission of Dean’s recommendation letters along with other supporting documents (departmental impact statement and resolution statement) to the Provost’s Office. |
November 11 | Veteran's Day (university closed) |
November 14 | Monday class schedule. |
Graduate: Deadline to submit draft thesis / dissertation to library. | |
P&T: Last day for candidates to file responses to recommendations from Chairpersons (email to: PandT@uml.edu) | |
November 15 | Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102. |
Deadline for submitting GPAC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. | |
November 21 | Last day for undergraduate and graduate students to complete work for incomplete spring 2022 and summer 2022 courses. |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. at Alumni Hall 102. | |
November 22 | Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. |
November 23 | Thanksgiving Recess begins |
November 25 | Thanksgiving Day |
Submission of Provost’s Sabbatical Leave recommendations to the Chancellor. | |
November 28 | Classes resume |
Executive Committee Meeting (Faculty Senate)* at the Senate Office in Alumni Hall. | |
November 29 | Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. |
December 2 | Graduate: Deadline to submit final thesis / dissertation to library. |
December 5 | No hour examination shall be administered during the last five academic days of the semester unless exemption has been allowed by the college dean. |
Last day to drop classes with grade of “W” for regular session (graduate students). All other sessions, see Graduate, Online & Professional Studies calendar. | |
P&T: Deadline for College Personnel Committees to upload recommendations and personnel materials to college deans*.
*Recommendation letters must be emailed to each candidate with CC to: pandt@uml.edu for upload. | |
Faculty Senate Meeting* at Alumni Hall 102. | |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu. | |
December 10 | The Chancellor to notify faculty regarding sabbatical leave decisions |
December 12 | Last day of fall semester classes. |
Last day for faculty to file grades for incompletes and change of course grades for spring semester (2022) courses for both undergrad and grad students. | |
P&T: Last day for candidates to file responses to recommendations from College Personnel Committees (email to: PandT@uml.edu). | |
December 13 | Reading Day (no classes or exams) |
Undergraduate Policy Committee (UPC) Meeting at 2 p.m. at Alumni Hall 102. | |
Deadline for submitting GPAC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. | |
December 14 | Fall semester examinations begin (there will be Saturday exams) |
December 15 | Chair Evaluation Deadline for untenured tenure-track unit members (years 3-6). |
December 19 | Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. |
December 20 | Fall semester examinations end at 6 p.m. |
December 21 | Residence halls close at noon. |
Make-up day for examinations postponed because of weather. | |
Winter Recess begins. | |
December 25 | Christmas (university closed) |
December 26 | Deadline for final grades to be recorded in SIS by 4 p.m. |
By the end of December |
|
Note: In the event that examination days are postponed because of weather conditions, the first days of postponed examinations will be made up on December 21, December 22. Additional postponed examination day will be made up on January 13.
*For more information re: Faculty Senate meetings and Executive Committee meetings, email: Faculty_Senate@uml.edu.
Bold: contractual dates.
Spring 2023
Date(s) | Note / Description |
---|---|
January 9 | Promotion & Tenure (P&T): Deadline for college deans to upload recommendations and personnel materials to the Rank and Tenure Committee.
(Recommendation letters must be emailed to each candidate with CC email: PandT@uml.edu for upload.) |
January 15 | Residence halls open at noon |
January 16 | Martin Luther King Day (university closed) |
P&T: Last day for candidates to file responses to recommendations from Deans (email: PandT@uml.edu). | |
January 17 | Spring classes begin |
Drop-add period begins | |
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. | |
January 23 | Last day for undergraduate and graduate students to add a course without a permission number. |
Last day for instructors to publish course and attendance requirements for class members. | |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. | |
January 24 | Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. |
January 30 | Executive Committee Meeting (Faculty Senate)* |
January 31 | Last day to:
|
Note: No refund after this date. | |
Last day for graduate students for refund of tuition and fees and for add / drop with a permission number (late registration/enrollment changes)( | |
Massachusetts Society of Professors (MSP) unit member vitae / merit evaluation document deadline | |
Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. | |
February 2 & 3 | P&T: University Rank and Tenure committee meets to review applications. |
February 6 | Faculty Senate Meeting |
Deadline for submitting materials to Undergraduate Policy Committee (UPC)
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively. If deadline falls on a holiday, please submit the day before. | |
February 14 | P&T: Deadline for University Rank and Tenure Committee to forward recommendations and personnel materials to Provost* *Recommendation letters must be emailed to each candidate with CC by email to: pandt@uml.edu for upload. |
Department Personnel Committee (DPC) deadline for Unit Member Merit Evaluation | |
Undergraduate Policy Committee (UPC) Meeting* | |
February 15 | .Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. |
February 20 | Presidents Day (university closed) |
February 21 | Monday class schedule |
P&T: Last day for candidates to file responses to recommendations from Rank and Tenure Committee (email to: email: PandT@uml.edu). | |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. | |
Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. | |
February 27 | Executive Committee Meeting (Faculty Senate)* |
February 28 | Chair/ Personnel Committee recommendations to Deans for untenured tenure-track unit members (years 3–6) |
Mid-semester: at least one evaluation required in each course. | |
By the end of February |
|
March 1 | Chair Deadline for Unit Member Merit Evaluation |
Graduate: Last day to submit Declaration of Intent to Graduate form and/or Certificate Clearance form. All forms should be submitted to graduate coordinator. | |
March 5 | Spring Recess begins |
March 6 | P&T: Deadline for Provost to upload recommendations and personnel materials to Chancellor* *Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload. |
Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. | |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively. If deadline falls on a holiday, please submit the day before. | |
March 13 | Classes resume |
P&T: Last day for candidates to file responses to recommendations from the Provost (email: PandT@uml.edu) | |
Faculty Senate Meeting* | |
March 14 | Undergraduate Policy Committee (UPC) Meeting at 2 p.m. |
Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. | |
March 20 | P&T: Deadline for Chancellor to issue list of recommended candidates for tenure and promotion (before appeals)* *Recommendation letters must be emailed to each candidate with CC to pandt@uml.edu for upload. |
Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. | |
March 21 | Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. |
March 22 | Last day for graduate students to complete work for incomplete fall 2022 courses |
March 24 | Fall 2023 schedule of classes will be viewable in SiS |
March 27 | Extended faculty advising hours begin. |
First day for seniors who anticipate completion of degree requirements by the end of December 2022 to confer with faculty advisors and to file Programs of Baccalaureate Studies (Declare Intent to Graduate (DIG) form). | |
P&T: Deadline for eligible candidates to submit appeal to Chancellor. | |
Executive Committee Meeting (Faculty Senate)* | |
March 28 | Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. |
April 1 | Chair Evaluation Deadline for untenured tenure-track unit members (years 1-2). |
April 3 | Enrollment for fall 2023 courses begin using enrollment appointment dates obtained from student SIS self-service. |
Advising / Fall registration begins SIS system open for enrolled graduate students | |
Graduate: Deadline to submit draft thesis / dissertation to Library. | |
Faculty Senate Meeting* | |
Deadline for submitting UPC materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu and Chairperson of UPC respectively. If deadline falls on a holiday, please submit the day before. | |
April 4 | Undergraduate: Last day for students to withdraw from courses with grade of “W” for regular session. All other sessions see the Graduate, Online & Professional Studies calendar. |
April 6 | P&T: Deadline for Chancellor to issue final list of recommended candidates for tenure and promotion to the Board of Trustees (after all appeals have taken place). |
April 10 | Extended faculty advising hours end. |
Last day for seniors who anticipate completion of degree requirements by the end of December 2022 to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form). | |
April 11 | Undergraduate Policy Committee (UPC) Meeting at 2 p.m. |
April 12 | Deadline for submitting Graduate Policy & Affairs Committee (GPAC) materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date by email to: Faculty_Senate@uml.edu and Chairperson of GPAC respectively. If deadline falls on a holiday, please submit the day before. |
April 14 | Graduate: Deadline to submit final thesis / dissertation to Library. |
April 15 | Chair/ Personnel Committee recommendations to Deans for untenured tenure-track unit members (years 1–2) |
Chair Evaluation Deadline for non-tenure track unit members (years 1-6) | |
April 17 | Patriot's Day (university closed) |
April 18 | Deadline for submitting Executive Committee Meeting materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. |
April 19 | Graduate Policy and Affairs Committee (GPAC) Meeting at 2 p.m. |
April 20 | Graduate Policy and Affairs Committee (GPAC) meeting |
April 21 | Monday Class Schedule |
No hour examination shall be administered during the last five academic days of the semester unless exemption has been allowed by the college dean. | |
Graduate: Last day to drop classes for graduate students with grade of “W” for regular session. All other sessions, see the Graduate, Online & Professional Studies calendar. | |
April 24 | Executive Committee Meeting (Faculty Senate)* |
April 25 | Deadline for submitting Faculty Senate materials.
*Deadline Date = all documentation should be submitted for the following week’s meeting by Noon or earlier on deadline date email to: Faculty_Senate@uml.edu. |
April 28 | Last day of spring semester classes |
Last day for student submission of work to resolve fall 2022 and winter 2023 courses incomplete grades. | |
April 29 | Reading Day (no classes or exams) |
By the end of Spring semester | Election of Salary Review Panelists begins. |
P&T: Provost’s P&T Workshops and Electronic Materials Workshops. | |
Tenure Track (TT): Candidates, Chairs, and Deans complete Appendices 1 and 2A-C prior to external review solicitation. | |
CL: Candidates provide Chair with contact info. for letters of assessment from clinical sites. | |
May 1 | Spring semester examinations begin (there will be Saturday exams) |
Chair / Personnel Committee recommendations to Deans for non-tenure track unit members (years 1-6) | |
Faculty Senate Meeting* | |
May 6 | Spring semester examinations end at 6 p.m. |
Residence halls close at 6 p.m. | |
May 8 | Make-up day for final examinations postponed because of weather. |
May 9 | Deadline for final grades to be recorded in SiS by 4 p.m. |
Last day for faculty to submit grade changes for fall 2022 and winter 2023 courses incomplete grades. | |
May 12 | University Commencement - Doctoral and Master's |
May 13 | University Commencement – Bachelor’s |
May 15 | Official notifications from the Provost to reappoint or terminate NTT faculty |
By the end of May | P&T – related items:
|
Bold: contractual dates.
*For more information re: Faculty Senate meetings and Executive Committee meetings, email: Faculty_Senate@uml.edu.