Month-by-Month Planning Calendar for Department Chairs
Fall 2023
Date(s) | Note / Description |
---|---|
September 1 | Residence halls open for new students |
Deadline for submitting Undergraduate Policy Committee (UPC) materials | |
Promotion and Tenure (P&T): External reviewers submit evaluation, Curriculum Vitae (CV), and bio paragraph to Chairs | |
September 2 | Residence halls open for returning students |
September 3 | Blackboard on-campus undergraduate fall 2023 classes open for students |
September 4 | Labor Day (university closed) |
September 5 | Convocation |
September 6 | Fall classes begin. |
Drop-add period begins. | |
September 11 | UPC Meeting |
Deadline for submitting Graduate Policy Affairs Committee (GPAC) materials | |
September 12 | Last day for undergraduate & graduate students to add a course without a permission number. |
Last day for instructors to publish course and attendance requirements for class members. | |
September 15 | Official notification from the Provost’s Office to reappoint or terminate Tenure Track (TT) faculty |
September 18 | GPAC Meeting |
Deadline for submitting Executive Committee materials. | |
P&T: Deadline for individuals to file for promotion and tenure and to submit all necessary supporting materials to Department Chairpersons (file share deadline is 5 p.m. EST) | |
September 19 | Last day for undergraduate students to:
|
Last day for graduate students for refund of tuition and fees and for add/drop with a permission number (late registration/enrollment changes) | |
September 25 | Executive Committee Senate Meeting |
Deadline for submitting Faculty Senate materials. | |
By the end of September |
|
October 1 | Faculty’s submission of Sabbatical Leave Request due to Department Personnel Committee (DPC) begins. |
October 2 | Faculty Senate Meeting |
P&T: Deadline for Chairpersons to upload all individual promotion and tenure materials (inclusive of external letters and reviewer information) for Department Personnel Committees | |
October 6 | Deadline for submitting UPC materials. |
October 9 | Columbus Day / Indigenous Peoples Day (university closed) |
October 10 | |
Deadline for Faculty’s submission of Sabbatical Leave Request due to DPC. | |
October 16 | UPC Meeting |
Deadline to submit GPAC materials | |
Graduate, Online & Professional Studies (GPS) enrollment for winter intersession 2024 begins. | |
October 17 | Deadline for faculty to request final exam changes for current term (i.e. combined, take home, schedule conflict) |
October 18 | Mid-semester: at least one evaluation required in each course. |
October 20 | Spring 2024 schedule of classes will be viewable in SiS for both undergraduate and graduate |
October 23 | Extended faculty advising hours begin. Students check SiS for enrollment appointments. |
First day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form). | |
GPAC meeting | |
Deadline to submit Executive Committee materials | |
P&T: Deadline for Department Personnel Committees to forward recommendations and personnel materials to Chairpersons (Recommendation letters must be emailed to each candidate with CC to email: pandt@uml.edu for upload.) | |
October 30 | Undergraduate: Enrollment for spring 2024 courses begin using enrollment appointment dates obtained from student SIS self-service. |
Graduate: Advising/Spring registration begins & SIS system open for enrolled students. | |
Submission of DPC’s recommendation to the College Dean along with departmental impact statement re: Sabbatical Leave Request. | |
Executive Committee (Exec. Senate) Meeting | |
Deadline to submit Faculty Senate materials | |
P&T: Last day for candidates to file responses to recommendations from Department Personnel Committees (email to: PandT@uml.edu) | |
Graduate, Online & Professional Studies (GPS) enrollment for spring 2024 begins | |
By November 1 | Every fall, by November 1, each non-tenured unit member shall file an academic plan setting forth their professional goals and objectives for the current academic year. |
November 1 | Graduate: Last day to submit Declaration of Intent to Graduate form and/or Certificate Clearance form. All forms should be submitted to graduate coordinator. |
November 5-8 | New England Commission of Higher Education (NECHE) Comprehensive Evaluation Visit |
November 6 | Undergraduate: Extended faculty advising hours end. Last day for seniors who anticipate completion of degree requirements by the end of May or the end of August to confer with faculty advisors and to file Programs of Baccalaureate Studies (DIG form). |
Faculty Senate meeting | |
Deadline to submit UPC materials | |
November 10 | Sabbatical: Sabbatical Leave Submission of Dean’s recommendation letters along with other supporting documents (departmental impact statement and resolution statement) to the Provost’s Office. |
November 11 | Veteran's Day (university closed) |
November 13 | UPC meeting |
Deadline to submit GPAC materials | |
P&T: Deadline for Chairs to forward recommendations and personnel materials to College Personnel Committees. (Recommendation letters must be emailed to each candidate with CC to email to: PandT@uml.edu for upload). | |
November 14 | Graduate: Deadline to submit draft thesis/dissertation to library. |
November 15 | Last day for students to withdraw from courses with grade of “W” for regular session. All other sessions, see the Graduate, Online & Professional Studies calendar. |
November 20 | P&T: Last day for candidates to file responses to recommendations from Chairpersons (email to: PandT@uml.edu) |
GPAC meeting | |
Deadline to submit Executive Committee materials | |
November 22 | Thanksgiving Recess begins |
November 23 | Thanksgiving Day |
November 25 | Submission of Provost’s Sabbatical Leave recommendations to the Chancellor. |
November 27 | Classes resume |
Last day for undergraduate and graduate students to complete work for incomplete spring 2023 and summer 2023 courses | |
Executive Committee meeting | |
Deadline to submit Faculty Senate materials | |
December 2 | Graduate: Deadline to submit final thesis / dissertation to library. |
December 4 | P&T: Deadline for College Personnel Committees to forward recommendations and personnel materials to college deans (Recommendation letters must be emailed to each candidate with CC by email to PandT@uml.edu for upload.) |
Faculty Senate meeting | |
Deadline for submitting UPC materials. | |
December 7 | No hour examination shall be administered during the last five academic days of the semester unless exemption has been allowed by the college dean. |
Last day to drop classes with grade of “W” for regular session (graduate students). All other sessions, see the Graduate, Online & Professional Studies calendar. | |
December 10 | The Chancellor to notify faculty regarding sabbatical leave decisions. |
December 11 | UPC meeting |
Deadline to submit GPAC materials | |
P&T: Last day for candidates to file responses to recommendations from College Personnel Committees (email to: PandT@uml.edu). | |
December 14 | Last day of fall semester classes. |
Last day for faculty to file grades for incompletes and change of course grades for spring 2023 and summer 2023 courses for both undergrad and grad students. | |
December 15 | Reading Day (no classes or exams) |
Chair Evaluation Deadline for untenured tenure-track unit members (years 3-6) | |
December 16 | Fall semester examinations begin (there will be Saturday exams) |
December 18 | GPAC Meeting |
December 22 | Fall semester examinations end at 6 p.m. |
December 23 | Residence halls close at noon. |
Make-up day for examinations postponed because of weather. | |
Winter Recess begins. | |
December 25 | Christmas (university closed) |
December 26 | Deadline for final grades to be recorded in SIS by 4 p.m. |
By the end of December |
|
Note: Note: In the event that examination days are postponed because of weather conditions, the first days of postponed examinations will be made up on December 23, January 12. Additional postponed examination day will be made up on January 13.
GPAC, UPC, Faculty Senate, Executive Committee meetings are on Mondays at 3:30 p.m. All proposals for the agenda should be complete and submitted via Curriculog on or before Noon one week prior to the meeting date. Email: Faculty_Senate@uml.edu.
For further information including meeting locations, please visit the Faculty Senate Website.