Grading Policies

Please review the following grading policies:

 The following qualitative letter grades are employed by faculty members to characterize the quality of a student’s work in a course:

A Superior Work: Highest Quality 4.0
A- High Honors Quality 3.7
B+ High Quality 3.3
B Basic Honors Quality 3.0
B- Below Honors Quality 2.7
C+ Above Satisfactory Quality 2.3
C Satisfactory 2.0
C- Below Satisfactory Quality 1.7
D+ Above Minimum Passing 1.3
D Minimum Passing 1.0
F Failed 0.0
FX Failed due to Academic Misconduct (may not be replaced or deleted) 0.0

In addition to the above qualitative letter grades, the following symbols are used to designate special enrollment provisions or course statuses and do not affect the student’s academic average:

AU Audit
W Withdrawn
CR Credit Only
INC Incomplete
W Voluntary Withdrawal (before deadline-to-withdraw indicated on academic calendar)
X Administrative Withdrawal
NC No Credit
P Satisfactory Grade C- or Above
S Satisfactory Grade C or Above
U Unsatisfactory Failed
T Transfer Credit
Y University Withdrawal for Non-Academic Reasons

Mid-term Grades

Mid-term grades are not official and do no factor into grade point average and credits earned. Mid-term grades do not appear on transcripts. The grade is submitted by the faculty to inform the student of their current grade status.

Mid-term grades are as follows:

CAU Caution
FAI Failing
NA Never Attended
SAT Satisfactory

Incomplete Courses

The symbol INC (incomplete) is a temporary notation which is assigned for incomplete work in courses when the records of students justify the expectation that they will obtain a passing grade, but for emergency reasons they have missed a minor part of the course requirement. Any missed final examination or other final course evaluation requires a student explanation within 48 hours so the instructor can file the proper course notation with the Office of the Registrar.

A student who has evidenced an unsatisfactory course record, who has failed to complete a major portion of an instructor’s course requirements, or who fails to provide an instructor with a satisfactory reason for absence from a final examination or final course evaluation within the specified 48 hour period may not be assigned the letter symbol INC.

Responsibility for making arrangements with an instructor to complete all outstanding course work rests entirely with the student, who must complete all course work by the final week of classes for the succeeding semester.

At the end of the official make-up period (or, in the event of a substantiated student emergency, at the end of an extended make-up period), the Office of the Registrar will convert the temporary notation of INC to the appropriate permanent symbol. This permanent notation will be one of the following: 1) a letter grade which is filed by an instructor at the end of the make-up period to designate the final course standing of a student who has made up incomplete course requirements, 2) course work not completed by the final week of classes for the succeeding semester will convert to a grade of F, or 3) the letter symbol of X, which the dean of the college in which the student is enrolled as a degree candidate may authorize to designate that a student has withdrawn from the University after the end of the semester for documented personal emergency (cf. University Withdrawal After the End of the Semester), 4) Medical emergencies will need to complete the Request for Medical Withdrawal form.

Limited extensions of the make-up period may be granted to students for serious medical reasons and for documented personal emergencies. Requests for such extensions are approved by the dean of the college in which students are enrolled as degree candidates and must be filed no later than one calendar week preceding the established deadline for instructors to submit final grades for incomplete courses.

Course Grade Appeal Policy

The instructor of the class is the primary authority with respect to a student’s proficiency and final grade in that course. A student who believes that his or her final grade reflects an erroneous, capricious, arbitrary, or prejudiced academic evaluation may appeal the grade. The academic judgment used in determining the merits of the grade to be awarded shall not be reviewable. This process does not apply to cases of academic dishonesty, which are adjudicated through the “academic dishonesty process.”

  1. The student may file an appeal of his or her complaint, in writing, to the instructor within 30 days after a final grade is posted to the student’s record. The instructor must respond within 14 days of receiving the appeal. 
  2. If the student remains dissatisfied by the decision of the instructor under step (1), he or she may, within 14 days after formal receipt of the instructor's final decision, appeal, in writing, to the chairperson of the program (or the Dean of the College if the instructor is the chairperson) in which the course or other exercise or activity is offered. The chairperson must respond within 14 days of receiving the appeal. The decision may be: 
    • (a) that the appeal be dismissed; 
    • (b) if there is demonstrable evidence of an erroneous, arbitrary, capricious, or prejudiced academic evaluation, then the chairperson will recommend appropriate remedies that a grade be changed or the student be allowed an opportunity to retake an examination or other exercise; or 
    • (c) that another appropriate remedy be administered.  
  3. If no satisfactory resolution is reached in step (2) then the student or the instructor may appeal, in writing, to the Dean of the College within 14 days after formal receipt of the chairperson's final decision. 
  4. The Dean, after discussion with the appropriate parties, may resolve the grievance by agreement or render a decision within 21 days of receipt of the written appeal. The decision may be: 
    • (a) that the appeal be dismissed; 
    • (b) if the student provides demonstrable evidence of an erroneous, arbitrary, capricious, or prejudiced academic evaluation, then the Dean will recommend appropriate remedies that a grade be changed or the student be allowed an opportunity to retake an examination or other exercise; or 
    • (c) that another appropriate remedy be administered. 
  5. The decision of the Dean is final and not subject to additional appeal by either student or instructor. The appeals process ends at this step 
  6. Department chairs are responsible for keeping a record of the appeal on file in the department until the student is no longer a student.