Job aid: completing the j-1 request e-form
Once the ISSO has determined that the person you would like to bring to UMass Lowell fits the J-1 Scholar category, you will receive an email from the ISSO Advisor working on your case. They will provide you with a temporary ID (TEMP ID) for the prospective scholar.
Step 1: Navigate to the UMassVIP Services Login Page.
Step 2: Click on "Login" under "Current Student, Faculty or Staff," and enter your UMass Lowell Faculty/Staff email credentials.
Step 3: Upon successful login, you will be brought to the home page. Click on "UMass J-1 Scholar" under the "Departmental Services" tab on the left menu bar.
Step 4: Enter required fields to enter the e-form group. The scholar's ID # should have been sent to you via email from your ISSO Advisor.
Step 5: The form will appear with a checklist of items. You should click on "J-1 Scholar Information".
Step 6: Enter the scholar's name and email. This prompts an email sent to the scholar, instructing them to complete a biographical information e-form.
Step 7: Next, complete Program Information and Export Control.
Step 8: Upon submission of the Export Controls e-form, and once the J-1 Scholar has completed their part of the e-form, the set of e-forms will be routed to Tom Porro, Export Control Manager, for review.
Step 9: Once the Export Control Manager has reviewed and approved, you will receive an email that requires your attention. The title of the email is: "UPDATED: Export Control for SCHOLAR NAME". Upon receiving this email, please click on the hyperlink provided.
Step 10: Log back into the system, navigate to the e-form group (Departmental Services > UMass J-1 Scholar > Enter scholar's information to access the e-form group) and complete the "Department Certifications" e-form. Please pay close attention to the section of the form titled "Department or HR Approval" - under this section, please enter the following information so the form is appropriately routed to Patrick Trouve, HR Immigration & Compliance Specialist for review:
- Title: HR
- Name: Patrick Trouve
- Email Address: Patrick_Trouve@uml.edu
- Retype Email Address
Step 11: Patrick Trouve will receive the form. Upon HR review, the form will be routed to ISSO for final review and DS-2019 processing!