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Research and Scholarship Support Plan

UMass Lowell 2020 Campus Research & Scholarship Re-Entry Plan


The UMass Lowell Fall (and Summer) 2020 Planning Committee on Research and Scholarship Support, comprising faculty, staff, and administrative leadership from across campus, was charged with developing a re-entry plan for conducting research on campus while adhering to state and federal guidelines for minimizing the spread of COVID-19 and supporting remote faculty and student scholarship.

The plan outlined herein describes a structure for providing access to research facilities following UML safety protocols and requirements. The plan includes safety guidance, processes for requesting, reviewing, scheduling, monitoring, and granting access, as well as communicating and evaluating the plan. The plan was put up for campus comment from 5/26/20 – 6/1/20, and the committee received 39 ad hoc suggestions as well as several comments from the Union Coalition Health and Safety Team. Many of those suggestions have been incorporated into the plan. The plan and documentation may be modified as conditions and directives change. Requests for access are strictly voluntary, and no researcher should feel pressure to return to the lab, during these re-entry stages.

The committee recommends a staged approach to campus re-entry:

  • Stage 1: March 16 – May 17: Campus restriction; access only for critical maintenance of equipment and animals, work on COVID-19 related projects, and limited national-defense related research.
  • Stage 2: May 18 – June 11: Campus restriction continues; access only for critical maintenance of equipment and animals, work on COVID-19 related projects, and limited national-defense related research. Pilot of additional limited access to Saab Emerging Technologies and Innovation Center (ETIC) for sponsored projects for which sponsors are requiring progress. Plan assessment and prevailing conditions will determine actual timing of end of stage.
  • Stage 3: June 12 – August 9: Campus restriction continues; increased access to other campus resources, but limited to critical, urgent research to maintain progress over the summer; minimal access granted based on request for approval and demonstration of urgency. Plan assessment and prevailing conditions will determine actual timing of start/end of stage.
  • Stage 4: August 10 (estimated): Gradual increase of access to return to normal operations. Plan assessment and prevailing conditions will determine actual timing start/end of stage and speed of re-entry.

At any time, in response to ongoing assessments of COVID-19 conditions and state guidance, and in consultation with campus leadership, the committee may recommend reverting to an earlier stage of the plan.

Committee on Research and Scholarship Support: Julie Chen (chair), Anne Maglia (co-chair), Dhimiter Bello, Tim Cook, Gary Delehanty, Tom Estabrook, Tom Ferraguto, Jennifer Fish, Matt Gage, Christine Gillette, Karen Hamlin, Meaghan Healy, Ingrid Hess, Tom Hoole, Shannon Kelleher, John Lamb, Joey Mead, Kerry Meisinger, Glenn MacDonald, Gary Nolan, Matt Nugent, Tom O’Donnell, Arlene Parquette, Amy Peterson, MaryAnn Picard, Paulette Renault-Caragianes, Richard Serna, Jim Sherwood, John Shirley, Eric Si, Scott Stapleton, Ann Storer, Berk Talay, Jon Victorine, Ken Wilson.


The Research and Scholarship Support Committee evaluated several draft campus research re-entry plans (e.g., UC Berkeley, U North Texas, MIT, Missouri S&T, U Georgia, etc.) and identified at least 11 major areas to be addressed in a comprehensive plan for gradually re-entering campus to conduct research and scholarship. The committee formed subcommittees to address these issues:

  1. Campus-Compliant Operational Safety Guidance
  2. Required Safety Training
  3. Schedule Planning for Minimizing Contact
  4. Building Traffic Management and Signage
  5. Centralized Access Tracking and Monitoring
  6. PPE and Cleaning Materials Acquisition and Distribution
  7. Process for Requesting Access
  8. Request Review and Prioritization
  9. Compliance and Assessment
  10. Communications
  11. Human Subjects Research.

The figure below outlines the plan process and the relationships of the subcommittee deliverable.


The health and safety of UMass Lowell faculty, staff, and students were the primary focus of the committee. The committee developed the following operational safety guidance to be consistent with campus, federal and state guidelines. The committee felt a conservative, staged approach to re-entry focused on minimal person-to-person contact, good personal hygiene, time-limited access, and critical/urgent requests was the best approach to assure reasonable levels of safety while still allowing on-campus research activities to progress.

The committee considered several possible scenarios for limiting exposure, including mandatory temperature testing at building entries and mandatory testing for COVID-19 or antibodies to SARS-CoV-2 prior to access. However, because many (up to 70%) of people positive for COVID-19 do not show signs of fever while they can spread the disease and because the accuracy of both the virus and antibody tests has been questioned, the committee was concerned that testing could provide a false sense of security and negatively impact social distancing and hygiene practices. Instead, for this re-entry period, the committee recommended following strict practices of limiting the number of people in rooms, floors, and buildings, daily self-assessment of symptoms, social distancing, mandatory face coverings, and regular disinfecting of workspaces, common areas, and touch points (see Safety and Operational Guidelines below).

To implement these practices in a controlled and assessable manner, the committee recommends using a four-stage approach, as follows:

  • Stage 1: Begins March 16
    Campus is closed. Access to research labs is granted through VCRI on a request-by-request basis and only for critical maintenance of equipment and research animals, work that focuses directly on COVID-19, and a few national-defense related projects that are deemed essential by the federal government.
  • Stage 2: Begins May 18
    Campus continues to be closed and access continues as outlined in Stage 1. Research and Scholarship Committee recommends conducting a three-week pilot to allow limited access to Saab ETIC (a readily controlled space) for projects for which sponsors are requiring progress. Requests are reviewed, and access is granted if all safety guidance (including social distancing in common space) can be met and resource requests accommodated. The committee has used this pilot to test their recommendations and processes and assess plan effectiveness before recommending that Stage 3 begins.
  • Stage 3: Begins June 12
    Campus continues to be closed and access continues as outlined in Stage 1 and 2. The Research and Scholarship Committee recommends a roughly two-month period for limited access to additional campus research and scholarship spaces for critical, urgent activities for maintaining progress over the summer. Requests will be reviewed by a committee and access will be granted if all safety guidance (including social distancing in common space) can be met and resource requests accommodated. The committee will continue to evaluate plan effectiveness before recommending that Stage 4 begins.
  • Stage 4: Begins August 10 (tentative)
    Additional research spaces are opened for access as a gradual roll-up to return to full operations with continued social distancing and hygiene protocols. Timing of Stage 4 will be determined by state guidance, prevailing conditions, and ongoing assessment of the re-entry plan.

At any time, in response to ongoing assessments of COVID-19 conditions and state guidance, and in consultation with campus leadership, the committee may recommend reverting to an earlier stage of the plan.

Safety & Operational Guidelines for Research & Scholarship Spaces


The following guidelines are provided to ensure approved research and scholarship can be conducted safely during a staged re-opening of research spaces on campus. This document describes the minimum required activities for research personnel, including strategies for social distancing, maintaining good personal hygiene, cleaning and disinfection, and other safety considerations. Strict adherence to these guidelines is required. Researchers will jeopardize their access if these procedures are not followed.

Routes of Transmission

According to the CDC, the novel coronavirus (COVID-19) is spread from person-to-person. This happens most frequently among close contact (within 6 feet) with an infected individual over some extended time period. This type of transmission occurs primarily from respiratory droplets formed when an infected individual coughs or sneezes. Wearing a face covering is meant to minimize the distance that respiratory droplets are expelled into the environment, and social distancing is meant to limit the exposure to respiratory droplets.

Transmission of COVID-19 to persons from surfaces contaminated with the virus, though possible, is currently not considered a likely mode and can be mitigated by preventing touching of one’s eyes, nose, and mouth. There is evidence that suggests COVID-19 may remain viable for hours to days on surfaces made from a variety of materials. Cleaning and disinfecting of surfaces, especially high-touch surfaces, is a best-practice measure for prevention of COVID-19 as well as any other viral respiratory illness.

Initial Guidelines

Researchers must follow all University guidelines with respect to COVID-19 (e.g., Coronavirus Updates website).

In addition:

  1. On-campus researchers should use this symptom review every day prior to coming to work. If you answer yes to any ONE of the questions below, you should not come to campus. If you are at work and develop any of the symptoms below, leave your workstation immediately and follow the notification stages listed below.
    • Do you have a fever and/or chills (temperature over 100.3oF) or have you taken any medications to reduce a fever (i.e. ibuprofen/Motrin or acetaminophen/Tylenol) in the last four hours?
    • Do you have a cough?
    • Do you have muscle aches?
    • Do you have a sore throat?
    • Do you have shortness of breath?
    • Have you, or anyone you have been in close contact with, been diagnosed with COVID-19 or been placed on quarantine for possible contact with COVID-19?
    • Have you been asked to self-isolate or quarantine by a medical professional or a public health official?
  2. 6 foot (2 meter) social distancing is required. Avoid close contact. Close contact generally does not include brief interactions such as walking past others.
  3. Observe all elevator and safety protocol signage.
  4. Hold all meetings/gatherings, including one-on-one meetings, online or over non-shared phones. Do not make calls with shared use laboratory phones unless there is an emergency.
  5. Access to campus by guests, clients, and non-university researchers is prohibited without prior permission from the Vice Chancellor of Research and Economic Development.
  6. Avoid congregating in common spaces. Do not use non-laboratory refrigerators and/or microwaves. Meals should be consumed away from the building, off campus, or inside your vehicle.
  7. The number of researchers allowed in a laboratory will be determined by the appointed review and approval committee. In the early stages of re-entry, a maximum occupancy per lab will be determined by the committee using a formula of no more than one person per 200 square foot, to provide more than 6 feet for social distancing in an active environment. The lab configuration and the nature of activities taking place in the lab will also be considered when determining occupancy.
  8. Occupants must observe and comply with being in labs only during approved dates and times. Strict adherence to scheduling is necessary to maintain the fewest number of people in the lab and building. All active research and scholarship spaces will maintain a cleaning and disinfecting log and circulars will be posted throughout buildings to remind everyone of the principles of safety during the pandemic; social distancing, hygiene protocols, staffing and operations, and cleaning and disinfecting.

Maintain Good Personal Hygiene

  1. Everyone is personally responsible for obtaining and wearing a face covering in circulation, community, or shared spaces inside UMass Lowell buildings and any time social distancing requirements are unable to be observed. If you do not have a face covering, a do-it-yourself kit can be made available to you at the UMass Lowell Police Dispatch window at University Crossing.
  2. Wear personal protective equipment (PPE), as appropriate, in research and scholarship spaces. At a minimum, the required PPE for lab occupancy includes safety glasses, lab coat, appropriate gloves, and a face covering.
  3. Avoid touching your face, eyes, nose, and mouth.
  4. Wash/sanitize hands frequently. At a minimum, this should occur upon entering and leaving a research or scholarship space. When available, use soap and warm water and wash hands for at least 20 seconds. If soap and water is not available, use an alcohol-based hand sanitizer, covering all hand surfaces and rubbing until dry.
  5. Cough/sneeze into a tissue. Dispose of used tissues immediately into a trashcan and then wash hands. If tissues are not available, cough/sneeze into the crook of your elbow, not your hands.

Cleaning/Disinfecting High-Touch Locations & Equipment in the Laboratory

The following list of locations and equipment are examples of high-touch areas in the laboratories. These types of areas represent a higher possibility of viral loading in the work area and should be disinfected on a routine basis following the proper procedure described below:

  • Benchtops in use
  • Doorknobs in use
  • Equipment handles and latches in use
  • Controls, touchpads, and keyboards for equipment in use
  • Drawer and cabinet handles of areas accessed
  • Bin and water incubator lids that have been touched
  • Hand tools such as micro-pipettes that are in use
  • Faucet handles and sprayer grips that have been touched
  • Chair backs and arm rests that have been touched

Faculty/lead investigators should develop a list of high-touch locations and equipment in their laboratory. Special attention should be given to those areas that will have continued or shared use. Clean and disinfect identified locations on a routine basis. At a minimum, it is recommended this be done when an individual enters the laboratory to begin work and then before leaving the laboratory when work is completed. A cleaning log template is available from UMass Lowell Environmental Health and Safety (EHS) by emailing

The University will initially provide EPA-approved disinfectants effective against COVID-19. As lab access progresses, PIs will be responsible for replenishing supplies with University-approved disinfectants. Pay attention to disinfectant contact times, also listed on the EPA-approved list. Do not assume that a disinfectant works on contact. Wear appropriate PPE when using cleaning and disinfectant products. This may include safety glasses and chemical-compatible impervious gloves. Reference the Safety Data Sheet (SDS) for further information on PPE or any other hazard information. Contact EHS at any time with questions 978-934-2618 or email:

Use care with delicate equipment to avoid damage. It is recommended that you spray a paper towel with appropriate disinfectant, wipe the surface, and let it dry for few seconds. Commercial cleaning products may not be appropriate to use, or could damage, certain electronic equipment. In such cases an approved disinfectant wipe may be appropriate for more delicate tasks. Faculty/lead investigators should develop cleaning protocols for equipment specific to their lab and share it with all persons who have access.

NOTE: Campus Custodial staff will continue to clean and disinfect public and common areas such as hallways, building entry doors, and restrooms with their disinfection protocols.

Other Safety Considerations

As with any laboratory work, individuals must be trained in performing critical tasks and should have access to any personal protective equipment (PPE) necessary to perform these tasks. While it is imperative during this time that individuals practice social distancing, high-risk tasks should not be performed alone in a laboratory. When an individual is working alone in a laboratory, other colleagues and supervisors should be made aware and provide remote monitoring and/or regular check-ins as necessary.

Compliance with these guidelines and maintaining a safe working environment is a shared responsibility. If you see someone not following these guidelines, please remind them of our shared responsibility and if needed contact EHS at 978-934-2618 or email: (or you can email the Research and Scholarship Support Committee:

Face Covering & Cleaning Supply Distribution

Face coverings are required to be worn in circulation, community, or shared spaces inside UMass Lowell buildings and any time social distancing requirements are unable to be observed (except when unsafe due to medical condition or disability). During Stage 2 and 3, disposable masks to be worn only in the research labs will be provided by the University to assure uniform compliance with face covering requirements in these spaces. It is expected that researchers will wear a personal face covering to/from campus and while entering/exiting the building and will switch to the disposable mask upon entering the lab. Disposable masks should be discarded in the trashcan at the end of the shift. Recognizing current challenges in ordering supplies, enough disposable masks will be supplied by the University initially for each researcher to use one disposable mask per shift. The continued inclusion of disposable masks will be evaluated during Stage 3.

During Stage 2 and 3, cleaning products (e.g., the green certified cleaning products normally used to clean bathrooms and common areas on campus) will be provided by the University for use within laboratories and research spaces. Researchers are responsible for making sure the cleaning kit stays in their spaces. Supplies may become limited as additional access is granted across the University, and the lab will eventually be responsible for purchasing refills to the cleaning kits (once there is a clear centralized procurement process available for these items).

Disposable masks and cleaning kits will be delivered to the researcher (to the primary location they requested access for) upon access approval. If the need for additional face covering or supplies arises, researchers should email:

Required COVID-19 Training

Prior to being approved for access, all researchers must take COVID-19 safety training. During Stage 2, EHS and the ETIC access team will provide a combination of self-directed and interactive training. During Stage 3, The New England Consortium (TNEC) will provide a one-hour interactive training about the hazards and risks of exposure to SARS-CoV-2 and the methods of controlling against exposures, along with their risks. By the end of the one-hour training the participants will be able to describe the hierarchy of controls, list high-touch areas to be cleaned and disinfected, describe the three safety zones, and describe the proper method of donning and doffing PPE. The content of the TNEC training includes routes of transmission; general health recommendations; hazard/risk analysis; cleaning and disinfecting; personal protective equipment (PPE); Decontamination; and Safety Zones. For a complete schedule of upcoming training sessions, please email:

Considerations for Human Subjects Research

As a general consideration, those conducting human-subjects research (HSR) must make every effort to conduct their studies remotely. However, it is recognized that certain types of human-subjects research cannot be conducted remotely. 

Please be aware that any resulting changes to research protocols – whether conducted remotely or face to face -- must be approved by the IRB prior to implementation.

Face-to-face HSR (both on and off campus) will be subject to the same safety guidance and processes for requesting, reviewing, scheduling, monitoring, and approval, as outlined in UMass Lowell 2020 Campus Research and Scholarship Re-Entry Plan. Face-to-face HSR must include additional safety precautions to protect both the researchers and the participants.

Lab/ Research Site Precautions & Guidelines

  • Before any research session, all personnel must conduct the Daily COVID-19 Symptom Checker.
  • Wear a surgical-style mask at all times 
  • Wash hands before starting data collection, and ask the participant to wash their hands before the start of data collection. If water and soap are not readily available, use hand sanitizer. 
  • Wear gloves when coming into direct physical contact with research participants, discard gloves appropriately after contact, and wash hands
  • Disinfect the area before the first participant, between participants, and after the last participant
  • Require and make available surgical-style masks to participants when interacting with them. 
  • Maintain a record of contact between participants and research personnel including date/time and contact information
  • Maintain social distancing between participants and research personnel:
    • 6-feet in all directions, unless necessary for short periods of time to conduct measures (e.g., blood draw, attach electrodes, etc.). 
    • 14 feet in all directions for studies that involve exercising or other vigorous physical activity.
    • Consider setting up clearly demarcated work/testing stations to easily visualize and assist with social distancing when feasible.
    • Consider foot traffic and areas around work/test stations. Create one-way traffic patterns and designated walking areas.
    • Occupancy in waiting rooms for scheduled study participants must adhere to social distancing and face-mask guidelines.
    • Study personnel must work in shifts. Divide personnel into teams and alternate schedules. Do not permit members of different teams to occasionally work together. Consider assigning specific personnel to work with specific cohorts.
    • Consider proximity of assigned work/testing areas
  • If you become aware of a UML employee or student conducting or participating in human subject research testing positive for COVID-19, contact the following:
  • Instruct individuals in your laboratory to contact their health care provider if they are experiencing symptoms indicative of COVID-19 (e.g., cough, new loss of smell or taste, fever, headache, muscle pain, shortness of breath, etc.) or were exposed to a laboratory-confirmed COVID-19 positive individual.

Participant Health and Safety Screening

Prior to interacting face to face with any research participant, research personnel must conduct the standardized Human Subject/Participant Health & Safety Screening (pdf) within 24 hours of the scheduled session and again – face to face – just prior to the session. 

Considerations for Field-Work & Other Off-Campus Research

Requests for fieldwork or work at an off-campus location must be submitted through the Long Term Access for Research/Scholarship application by a faculty member/lead investigator. The faculty member/lead investigator is responsible for the compliance of their research team with the guidelines outlined in this plan.
Offsite researchers should take every precaution to maintain a minimum of 6 feet physical distancing (apart from transient unavoidable situations such as passing in a hallway) and should follow the safety guidelines outlined in this plan. The research team must maintain a log of daily entry and exit times, close contacts (as defined by the CDC as being within 6 feet for 15 minutes or more), confirmation of lack of known exposure, and confirmation of no symptoms (checked daily; see self-checklist above).
Face coverings must be worn during fieldwork (except when eating/drinking). Face coverings should be worn during the entire commute for all research personnel taking public transport or carpooling. For carpooling to research sites, it is recommended to have no more than 2 people per vehicle, preferably sitting on opposite sides of the vehicle (and faces covered), to maintain maximal distance.
Hands should be washed/sanitized frequently. Researchers should carry hand sanitizer and disinfectant. Avoid shaking hands or sharing food if possible. Researchers must clean and disinfect all actively used equipment at the beginning and end of each day, before transporting, and before using with a research participant. High-touch areas (e.g., door handles, steering wheels, tent zippers, etc.) should be disinfected frequently.
Any offsite researcher who has had recent close contact with a confirmed positive COVID-19 individual should follow the quarantine directions of public health authorities and notify the COVID-19 HR Response Team by email at: (or call Kim Casey at 978-934-3557). At any time, in response to ongoing assessments of COVID-19 conditions and state guidance, and in consultation with campus leadership, the committee may recommend reverting to an earlier stage of this plan. Researchers working offsite may need to return and should be prepared to suspend their research within 24 hours if necessary.
Any individual or research unit found to be in repeated non-compliance with the guidelines listed herein may be suspended from, or lose access to, off-campus research activities.

Access Requests & Approval

Criteria for Approving Access During Stages 2 & 3

During Stage 2 (the Saab ETIC pilot stage), access to campus facilities is extremely limited, and only short amounts of time will be approved for access to conduct research in the Saab ETIC building that falls into one of three categories:

  • COVID-19 responsive
  • DoD funded/national security related
  • Research for which sponsors are requiring immediate progress

During Stage 3, access to additional campus facilities for limited time periods will be approved so researchers may conduct work on critical, urgent research and scholarship. Time on campus should be limited to only those activities required for continuing progress on the project and efficiencies in on-campus time must be demonstrated.

Possible criteria for demonstrating that a project is critical and urgent may include, but is not limited to:

  • Project fulfills degree requirements for graduate student finishing this calendar year
  • Project is being conducted by postdoc scheduled to leave this calendar year
  • Project is conducted by person with VISA expiring at the end of this calendar year
  • Project is critical research for PI applying for tenure/promotion in the next two years
  • Project and/or resources are time-limited and lack of access would result in catastrophic loss of data that cannot easily be recovered
  • Project is responsive to proposal, manuscript, abstract, exhibit, performance, or other deadline within the next three months

In rare circumstances, access may be granted to undergraduates, however priority when maintaining <25% total occupancy will be given to graduate students, postdocs, and faculty.

Access to Offices & Non-Lab Research & Scholarship Spaces

During Stage 3, requests will be accepted for non-lab based research and scholarship spaces such as studios and performance spaces. Most requests for access to campus offices will not be approved (to minimize the number of people on campus, required cleaning, etc.). However, these requests will be considered for limited cases with demonstrated special circumstances. Access to lab, studio, and performance spaces will take priority over office access. (Brief access to offices to pick up materials should be requested through Dean's offices and Campus Police.)

Stage 4 Access Strategy

The Committee will begin working on an access and re-entry strategy for Stage 4 once Stage 3 has been implemented and evaluation data are available.

Review Request System

Faculty/lead investigators may request access through the Long Term Access for Research/Scholarship application online. Only a faculty member/lead investigator may apply for access, and the applicant is responsible for assuring that all people given access through their request maintain compliance with safety guidelines.

Applicants may request access for more than one project, but they must be able to demonstrate that each request is both critical and urgent. Multiple projects in a single lab should be prioritized and conducted sequentially if possible to maximize compliance with safety criteria and minimize the number of people on campus.

Approved researchers are defined as only those PIs, technicians, technical staff, postdocs, and graduate students who have been approved by the Access Approval Committee to re-enter buildings. UCARD card access will be given to approved researchers only during the days and times approved by the Access Approval Committee. Approved researchers should not let anyone else into the lab or buildings or give their UCARD to anyone in order to gain access. Any changes to access must be requested via Long Term Access for Research/Scholarship application online and approved by the Access Approval Committee. PIs and graduate students will not be allowed to occupy offices unless approval has been given by the Access Approval Committee. Request for office hours must show an urgent, critical, or special need. Otherwise, office work must be done from home. This measure is to ensure that laboratory activities that cannot be conducted at home take precedence over office use in order to keep building occupancy to a minimum, while maximizing research and scholarship space occupancy for researchers.

Review Committee & Evaluation Rubric

Access recommendations will be made by the Access Approval Committee, which will include faculty, staff, and administrative representatives from units across campus, including representatives from the Colleges (nominated by the Associate Dean for Research), Facilities, Environmental Health and Safety, Research and Innovation, and the Union Coalition Health and Safety Team. During Stage 2 and 3, the Committee will evaluate the urgency and critical nature of the request based on the impact to ongoing research and scholarship. The Committee will not evaluate the intellectual merits of the requests. As such, information will be requested from the applicant that will allow the Committee to judge the request using the following evaluation rubric:

CriterionYesNoUnclear; more info needed
Has the applicant demonstrated the urgency and critical nature of the request? Is the request consistent with Stage 2 or Stage 3 urgency criteria?urgency of project has been demonstratedproject urgency has not been demonstratedurgency of project is not clear; more information is required
Has the applicant demonstrated that all personnel for which access is requested have completed required training and appropriate measures will be used to minimize exposure risk?training and safety measures have been demonstratedtraining and safety measures have not been demonstratedtraining and safety measures are not clear; more information is required
Has the applicant demonstrated efficiency in the requested use of time on campus? Will the time be used only to complete critical activities that cannot be performed off campus?a clear plan for efficient use of time in on campus has been outlinedefficient use of time on campus has not been demonstratedthe plan for efficient use of time on campus is not clear; more information is required
Will the requested resources (e.g., rooms, equipment, CRF staff, etc.) be available during the time identified by the applicant?;all required resources are available during the timeframerequired resources are not available during the timeframesome required resources may not be available during the timeframe; more information is required

Scheduling Plan & Schedule Tracking

Scheduled Shifts

While it will not be possible to provide access to all spaces and all researchers for unlimited time during Stages 2 and 3, the Committee has developed a fair and transparent process to minimize person-to-person contact, provide time for Facilities to clean common areas, and slowly increase access to research spaces.

During Stage 2 access will only be permitted during the following time blocks: Monday -Friday: 8 a.m. - Noon and 1-5 p.m.; Saturday and Sunday 10 a.m. - 2 p.m.

During Stage 3, access will be assigned across one or both of the daily shifts 7 a.m. - 1 p.m. and 2-8 p.m. During Stage 3B, specific hours of access will be granted within the hours of 7 a.m – 10 p.m. from Monday – Friday and 8 a.m. – 5 p.m. on Saturday and Sunday. Researchers with all-day approval are not required to leave the building during the hour between shifts, but that time does allow housekeeping to clean common areas and the HVAC systems to exchange air with few people in the building. Note that all of the building HVAC systems exhaust to the outside rather than recirculate air within the building. All-day access researchers are strongly encouraged to take a break away from the building during this time. Researchers should attempt to stagger their arrival/departure times to avoid congregating near bathrooms, card readers, and stairwells.

Researchers should request the minimum amount of time required to complete their project work and demonstrate efficient use of time on campus. Time blocks will be allocated by the Access Approval Committee based on several factors, including: the amount of time needed, other researchers present on the floor at a time, the need for Facilities to turn on hoods, Housekeeping to maintain bathrooms, etc. To minimize cross-contamination and aid in contact tracing, researchers working in the same lab should buddy-up and work in teams, working during the same shifts for the same time period whenever possible. During Stages 2 and 3, the Committee will strive to keep overall building occupancy under 25% capacity at any given time.

Access on weekends and weekdays beyond the hours stated above will be considered in rare circumstances and only when required by the nature of the work. Access on weekends and after hours requires additional support staff to be available/on call (Police, Security, EHS, etc.) putting these workers at risk.

Schedule Tracking

The Access Approval Committee will maintain an ongoing record of all persons provided access to spaces, including name, building/room(s), access date range, days, and shifts. Information will be maintained in a spreadsheet with a visual representation (which includes each building, floor, room, including square footage, and person), so that the Committee can quickly determine the number of people with approved access on any floor at any given time. This will allow the Committee to develop a schedule that meets the floor and building occupancy under 25% capacity goals. Facilities, EHS, the Emergency Operations Committee, and Campus Police will have shared access to the schedule so they know who will (and should) be in any space at any given time.

Social Distancing in Common Areas

Congregating in hallways and open and public spaces, as well as roaming the hallways and visiting other floors (unless previously approved), is strictly prohibited. Researchers should plan to take their breaks away from the building (e.g., eat lunch in the car or off campus). Elevators are limited to 1 person at a time. Regular hand-washing is highly recommended. Users must wear face coverings and must comply with all posted signs. Work must be planned and executed to ensure 6 feet (2 meters) of social distancing is possible in research and common spaces. PIs are responsible for ensuring compliance with the schedule in their labs during the daily shifts. Failure to maintain social distancing protocols, wear face covering, or adhere to other COVID-19 guidelines recommended by the CDC and/or required by the University may result in loss of access.

Shared Labs and Research Facilities

Lead Investigators whose teams require access to shared laboratories and research resources are strongly encouraged to work with other faculty whose teams use those facilities to develop a schedule compliant with the guidance herein prior to requesting access from the Access Approval Committee. For departmental shared resources, the Committee recommends that the Department Chair develop a safety guidance-compliant schedule that can be included in access requests.

Core Research Facilities

During Stage 2, the CRF labs will remain closed for self-use (except the Nanofabrication lab cleanroom for approved, trained users). Service work will be available in all CRF labs during Stage 2 and 3. If self-use is approved during Stage 3, the following requirements will be implemented:

  • Internal users must request access through the Long Term Access for Research/Scholarship application based on and in accordance with the above requirements prior to reserving CRF equipment.
  • Only one user will be allowed on any given instrument at any one time. Users must adhere to the 6-feet rule at all times.
  • CRF Lab Managers will triage self-use reservations to ensure at least 30 minute breaks between instrument usage.
  • Training will not be allowed in any CRF lab during Stage 2 or 3.
  • All users of CRF labs must adhere to the safety guidance requirements for face covering, social distancing, sanitizing and traffic management.
  • All users of CRF labs will wipe down and sanitize instruments after use, including all keyboards, knobs, controls, counters, doorknobs, etc.
  • Internal and external CRF users will be asked to self-police adherence to these protocols and report non-compliance to the CRF Lab Manager.

Observation & Compliance

Faculty/Lead Investigators are responsible for assuring that safety guidelines are adhered to in their labs and common areas. EHS may conduct inspections to assess compliance with guidelines, and EHS 978-934-2618 and email: will be available for reporting any observed non-compliance. Non-compliance will be tracked and reassessed. Depending on the non-compliance, penalties will range from losing access for the day and re-taking the COVID-19 safety training to suspension of access for several weeks. Repeat non-compliance could result in long-term suspension of access, at the discretion of the Access Approval Committee.

Evaluation Plan

An Evaluation Committee will be established to assess the performance of the Campus Research and Scholarship Re-entry Plan. The Committee will include representatives from the Colleges (nominated by the Associate Dean for Research), Facilities, Environmental Health and Safety, Research and Innovation, and the Union Coalition Health and Safety Team, and Campus Police. The Evaluation Committee will establish procedures to collect, analyze, and review the following performance indicators:

  • Number of researchers that have successfully completed online COVID-19 safety training
  • Daily number of researchers present on the floor/in the building simultaneously
  • Daily number of inconsistencies with approved access and card swipes (for those building for which this can be tracked)
  • Daily number of anonymous reports (through EOC hotline and other sources) of non-compliance with campus COVID-19 safety guidance
  • Daily number of COVID-19 safety inspections performed by EHS
  • Daily number, type, and severity of non-compliance issues identified during inspections
  • Amount of time for investigation of non-compliance reports
  • Amount of time for researchers to correct identified non-compliance issues
  • Researcher and staff opinions about program effectiveness obtained from an ongoing online COVID-19 researcher safety opinion survey
  • Number of corrective actions per week taken for repeated non-compliance offenses

The Evaluation Committee will analyze the performance indicators weekly to determine if the plan is operating as intended, is effective in controlling potential hazards (e.g., lack of social distancing, lack of PPE, exposed surfaces, etc.), and is making progress toward meeting established safety goals and objectives. The scope and frequency of evaluation may change as state safety guidelines change and the severity of the COVID-19 pandemic changes. Activities include:

  • Verifying the core elements of the research re-entry safety plan have been fully implemented.
  • Involving stakeholders (EOC members, researchers, etc.) in program evaluation activities, including reviewing information, establishing and tracking performance indicators, and identifying opportunities to improve the program.
  • Verifying the following key processes are in place and operating as intended:
    • Reporting illnesses, non-compliance incidents, and concerns
    • Conducting workspace inspections and non-compliance issue investigations
    • Tracking progress in maintaining compliance with campus COVID-19 protocols
    • Collecting and reporting data needed to monitor progress and performance.
  • Reviewing the results of compliance audits to confirm that program shortcomings are being identified.
  • Verifying that actions are being taken that will prevent recurrence.

If a problem is identified in any part of the Campus Research and Scholarship Re-entry Plan, the Evaluation Committee team will take prompt action to correct the problem and prevent its recurrence, and will:

  • Proactively seek input from campus stakeholders on how to improve the plan.
  • Evaluate whether changes such as increased access, materials availability, and workspace practices trigger the need for changes in the plan.
  • Determine whether the leading and lagging indicators and goals remain relevant and, if not, will change them to more effectively maintain researcher safety.

The source and responsibility for collecting performance indicators is outlined in the table below.

Performance IndicatorSourceResponsibility
number of people completing online trainingEHS/TNECEHS Director/TNEC Director
number of people on floor/in building at same timeschedule planAVC-Research
number of inconsistencies with cards swipes and approvalsUCAPS reportAVC-Research
number of noncompliance reports (email/hotline/other)EHS hotline/VCRIEHS Director
number and frequency of inspections EHS inspectionsEHS inspectionsEHS Director
number and severity of noncompliance issuesEHS, deans, othersEHS Director
time to investigate noncompliance reportsEHSEHS Director
time to correct noncompliance issuesEHSEHS Director
stakeholder opinions about process surveyssurveysAVC-Research
number of corrective actions takenEHS/Committee


Communications Plan

Requirements, timelines, guidelines and other aspects of this plan and overall resumption of research activities will be communicated to the campus community via channels including university email, Today@UMass Lowell announcements, UMass Lowell websites, and campus signs. Signage and safety communications will follow the Massachusetts Safety Standards circulars issued by the Massachusetts Department of Public Health and the Governor's Office. Events, such as townhalls and forums via Zoom, at various times during resumption of activities, will offer opportunities for group discussion and communication.

Immediate Response to Positive Case(s)

Any response to positive cases in research spaces will follow the University and Department of Public Health protocols for reporting, managing, and tracking positive COVID-19 cases on campus.

Plan Updates & Possible Stage Reversion

At any time, research and scholarship spaces or building may be required to close quickly for safety reasons. Lead Investigators should develop an Operational Continuity Plan for their research spaces, and each researcher should know how they will immediately secure/shut down their work if the need arises.