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Purchase Documentation

It is your responsibility to maintain proper documentation for all ProCard purchases by retaining all original receipts relating to your purchases and noting each purchase’s business use. Such documentation will be used for monthly reconciliation.

If you misplace your original receipt, contact the vendor and request a copy. If a copy cannot be provided, the following documentation methods may be acceptable:
  • Cash register receipts* (Make note of the detail of purchase if not detailed on the receipt.)
  • Copies of vendor order forms or applications
  • Order confirmations (When placing phone orders,  please request an order confirmation containing dollar amounts )
  • Email confirmations
        *If you misplace your original receipt, please contact the vendor and request a copy.

If you have any questions about appropriate documentation, please contact ProCard Services.