Job Aids & Training

Time Reporting & Approval

Time Reporting

Student hourly employees, hourly temporary employees; mid-management & non-unit professionals; and clerical & technical employees are now using HR Direct for self-service time reporting.

NOTE: Facilities use an automated time clock system called Kronos. See your manager for more information. 

The system deadline for employees to report time in HR Direct is Sunday at 5 p.m. of the critical payroll week (i.e., Sunday before pay day). The Payroll Schedule (pdf) can be viewed on-line. Managers may impose earlier deadlines as necessary to accommodate holidays, vacations, etc.

Business Function Text Tutorial
Employee Reporting of Time (Salaried) Job Aid (pdf) UPK
Employee Reporting of Time (Hourly) Job Aid (pdf) Video
Overview of Time Reporting Codes Job Aid
Special Processing Requirements Text Tutorial
Normal Holiday Reporting Job Aid (pdf)
Saturday Holiday Reporting Job Aid (pdf)
Essential Personnel, Police
Job Aid (pdf)
Outside Detail, Police Job Aid (pdf)
Essential Personnel, Facilities Job Aid (pdf)
Comp Time Earned & Used in Same Week Job Aid (pdf)

Time Approval

Managers should be approving employee time in HR Direct if your direct reports are hourly students and temporary employees; mid-management & non-unit professionals; or any clerical & technical staff.

NOTE:  All student time must be approved on-line or it will not be paid.

The system deadline for managers to approve time is Monday at 11:59 p.m. of the critical payroll week. The Payroll Schedule (pdf) can be viewed on-line.

Business Function Text Demonstration Tutorial
Manager Approving Job Aid (pdf) Video UPK
Understanding Multiple Jobs Job Aid (pdf)