I was documented for an incident, what happens now?
If you have been documented for an incident, you will receive a letter via your student email address requesting you to attend a conduct meeting. The email will provide the date, time, place, and the name of the hearing officer you will be meeting with.
What should I do if I cannot attend my scheduled meeting?
The meetings are scheduled based on your academic schedule; however, if there is another conflict you must contact your hearing officer as soon as possible. His or her contact information can be found in the letter you received in your email.
Who will my hearing officer be?
Your hearing officer will be determined by the Office of Student Conduct. It can be an array of university staff including but not limited to: Coordinator of Student Conduct, Complex Director, Resident Director, etc.
Do I have to attend my conduct hearing?
It is beneficial for you to attend your hearing, however, you are not required to do so. If you choose not to attend, the proceedings will continue without you. We encourage students to attend so that they can tell their side of the story, and benefit from the learning process. If you fail to appear for this meeting you may be found responsible in absentia and lose your ability to appeal the outcome.
Can I bring someone with me to my hearing?
You are allowed to bring an advisor to the hearing. The advisor must be a member of the faculty, staff or student body of the university. If you are facing criminal charges, you may bring a lawyer to advise you. However, the advisor may not speak on behalf of the student. Please refer to page 13 of the Student Conduct Code (pdf) for full details on advisors.
Can I be documented for something that occurs off campus?
Yes. The university has jurisdiction for behavior on and off campus. Even if the incident occurs off campus, it may still be a violation of the Student Conduct Code, which would be referred to the Office of Student Conduct.
What happens during my meeting?
During this meeting, you will meet with a hearing officer to discuss the details of the alleged violation. You will be given a chance to tell your side of the story and the hearing officer may choose to ask you questions. You may ask questions of the hearing officer. For the majority of incidents these meetings are informal. Please refer to page 11 of theStudent Conduct Code (pdf) for full details of the conduct process.
What is the standard of proof used to make a determination of responsibility?
The Student Conduct system is a not a court of law. The beyond a reasonable doubt is a criminal standard and is not used. The Student Conduct system uses the “Preponderance of the Evidence” standard, meaning that determinations will be made based on whether it is more likely or not that the violation occurred.
What happens if I do not complete my assigned sanctions?
If you do not complete your assigned sanctions, a hold will be placed on your account until the sanctions are completed. This hold will prevent you from being able to register for classes.
Will my parents be notified, if so, when?
The Office of Student Conduct encourages students to be honest and talk to their parents/guardians about any violation of the student conduct code. The office will contact your parent/guardian if you are under 21 and found responsible for a violation of the alcohol or drug policy. The notification can be in writing or by telephone, depending on the violation. If a letter is sent it will not contain specific information about the incident, however, if your parent/guardian contacts the office details can be shared.
What if I want to appeal the decision?
Appeals are due within 5 business days of being notified of the decision of the case. All appeals are to be in writing and must be based on at least one of the four criteria:
- If the student can demonstrate bias against him/her by the Conduct Officer which had the likely effect of materially influencing the outcome.
- If new information of significance has come to light which was not available at the time of the initial Campus Conduct Conference, Campus Conduct Board Hearing, or Administrative Hearing, and would materially affect the outcome.
- If the student can demonstrate that sanctions imposed were unsupported by the charges.
- If the student can demonstrate that unusual procedures were followed, or if the procedures outlined herein were not followed, and such unusual procedures or the failure to follow procedures materially affected the decision of the Conduct Officer or Campus Conduct Board.
Appeals must be sent electronically to email@example.com. They must be received by 4 p.m. on the due date. The due date will be at the bottom of your outcome letter. Please refer to page 16 of theStudent Conduct Code (pdf) for full details of the appeal process.
How long are records kept?
Conduct incidents remain on a student’s record for seven years after completion of all sanctions, except for expulsion which is noted on the student’s transcript.
How do I obtain a copy of conduct record?
You may request to you review your student conduct record at any time. Please send written requests to firstname.lastname@example.org. A member of the office will contact you to set up an appointment.
Does my conduct record go on my transcript?
Only incidents resulting in expulsion from the university will go on a student’s transcript.
Where can I find the Student Conduct Code?
The Student Conduct Code (pdf) can be found online.
What if I have more questions?
If you have any other questions, feel free to contact us by email at StudentConduct@uml.edu or by calling 978-934-5160.