It is the cardholder’s responsibility to reconcile (monthly) their bank statements to their purchase documentation. The reconciliation is imperative to ensure your continued use of the ProCard. You will receive a cardholder statement listing all your purchases for each monthly cycle. The statement is for review and reconciliation purposes only. Please note that the monthly bank cycle closes on the 15th of each month. You will not receive a statement if you have not made any purchases during the monthly cycle.
The reconciliation documentation consists of:
For ProCards linked to Research Grants:
You must submit the ProCard Monthly Reconciliation to your ORA Senior Financial Research Administrator. All cardholders (regardless of whether they are the PI or not) must send the ProCard Monthly Reconciliation to the ORA Senior Financial Administrator. They will return the signed Reconciliation to you. Supervisory signoff indicates review and approval on a departmental level and an awareness that all transactions fall within university policy.