Full indirect costs must be included on every proposal unless the sponsor has a written policy stating that indirect costs are not allowed or are restricted to a lower rate. Any exceptions to this must be approved by ORA.
ORA must review any pre-proposals or letters of inquiry when a budget or institutional authorization is required or if the sponsor only allows a limited number of proposals per institution.
The proposal submission process has not changed although the internal form has a different appearance. The internal form is now a computer-generated form that comes directly from the Peoplesoft system. Once the proposal information is entered into the system, the internal form is generated and is routed via EchoSign for signatures.
Send an email message to your grants and contracts administrator in the Office of Research Administration requesting to be set up in the Commons. If you are unsure who the grants and contracts administrator for your college is, please call 978-934-4750 and someone will assist you. Once they have initiated the process, you will get an email message directly from the Commons with further instruction on setting up your password and using the site.
An investigator should email a request to Linda_GladuEnnis@uml.edu. Linda will then send a list of keywords and instruction by return email. More information about SMARTS/SPIN is available on our website.
Yes, the Office of Research Administration is registered and has submitted proposals to many different sponsors through Grants.gov.
Current rates are available online.
Collaborative proposals in which UMass Lowell is the lead institution usually require more lead time than other funding requests. Before a proposal can be sent to a sponsor, it is critical that permission from an authorizing official from each of the collaborating institutions is received by UMass Lowell.
A sponsored program is an activity which receives external support that carries with it conditions regarding the expenditure of funds, requires a product such as a final report, or requires that the University return unspent funds at the end of the project. In contrast, a gift is support which has no such stipulations and can be used by the institution as agreed upon with the donor.
To hire new staff for a project, work with Human Resources to recruit for the funded position. For existing staff, complete a Personnel Action Form through HR which includes the project number and percentage of effort for the employee. Signed timesheets, submitted weekly, should include the correct project number and number of hours so that the project is charged appropriately for the work performed. To verify charges, refer to the direct labor report, distributed monthly, which will show actual salary charges that have come through on the project.
The tax ID number, as well as other information such as the DUNS number, can be found on our website.
For the vast majority of sponsored projects, faculty can transfer grants when they are the principal investigator. Contact the Office of Research Administration to begin the process.
Reports are sent out by the UMass President's office within a week after the accounting records are closed for the month, generally before the fifteenth of the month.
Non-disclosure agreements should be sent to the Office of Technology Commercialization (OTC) for review and signature.
To be eligible to serve as a principal investigator, an individual must hold one of the following titles: professor, associate professor, assistant professor, research professor or other designated full-time, benefited professional position. Full-time benefited individuals holding other than professor titles must obtain approval of the Vice Chancellor for Research and Innovation or his/her designee to submit research, public service or training proposals to an extramural sponsor.
We have a webpage that explains how to categorize an external contributor (Subcontract vs. Consultant vs. Vendor).