Pre-Approvals for Business Expenses
Expenses greater than $1,000 for food and beverage expenses for use at any event or series of related events with similar purpose must be pre-approved by the Dean, Vice Provost, Vice Chancellor or Chancellor, as applicable. Approvals may occur via a hard copy of an email or memo, but must be submitted together with the request for reimbursement.
For overnight domestic and international travel, pre-approval is required.
The university is transitioning to an online travel registration system for faculty and staff travel. The new online Travel Registry will replace the current paper Pre-Travel Authorization Forms and the Faculty Request for Professional Absence form. These forms, and therefore registration on the new Travel Registry, is only required for overnight domestic and international travel that is in any way funded by the university. Please visit the Travel Registry website for more information.
- Domestic - Your Pre-Travel Authorization must be completed within the Travel Registry by the traveler and approved by the authorizing party for the funding source prior to travel.
- International - Your Pre-Travel Authorization must be completed within the Travel Registry by the traveler and approved by the authorizing party for the funding source and by the Office of Institutional Compliance.
Note: Failure to obtain the required pre-authorization may result in the denial of any reimbursement claims by the traveler.