The ProCard is a purchasing tool which provides an efficient and effective method of purchasing and paying for consumable items and services totaling up to $2,500 and small equipment up to $1,000. It is the preferred method to purchase items not available from the catalog vendors in UMass BuyWays. The ProCard simplifies the purchase and disbursement process by facilitating point-of-demand purchases. Purchasing authority is delegated to the ordering department, thus enabling the authorized cardholder in the department to place an order directly with the supplier.
Use of the ProCard will in no way affect or change the card holder’s personal credit history.
Only university employees designated as responsible for a budget (cost center) or their direct designee(s) may be permitted to receive a ProCard. Each departmental manager must determine if a ProCard is warranted, based upon the purchases one is required to make for university business.
You may request a single transaction limit up to $2,500. The ProCard may not be used for equipment greater than $1,000. Travel Option limits may be adjusted according to anticipated need.
An individual may only receive a card after:
- Submitting a ProCard Application form (with or without Travel Option) which has been completed and signed by the applicant and the responsible budget signatory/immediate supervisor
- Attending a formal, 45-minute ProCard training session, at which time you will receive the card
- Signing the Cardholder Agreement Form (pdf)
Applying for a ProCard
Apply for a ProCard
NOTE: ProCards linked to ORA grants/Overhead and Faculty startup funds may not have the Travel Option.
Once the new Procard arrives in the Procurement Services Office, you will be notified of the next scheduled ProCard training session. You will receive your card at the training. Attending a session is mandatory for new cardholders. They are generally held twice per month in the Wannalancit Business Center at 600 Suffolk Street and run about 45 minutes.
The ProCard is to be used for purchases related to university business only. Use of the card for personal purchases is strictly prohibited.