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Project Management Process

The Project Management Group leverages a proven, phased project management process that helps to ensure that each project achieves its goals and is completed as efficiently as possible. Our approach helps to:

  • Identify the appropriate sequence for multiple projects that affect the same building or space
  • Identify potential synergies across projects
  • Ensure that each project complies with appropriate laws, regulations and policies, and that University standards are maintained
  • Balance short-term and long-term needs
  • Allocate resources appropriately to each project

We guide each project through an eight-stage process:

  1. Request
    Approved projects are assigned a tracking number and a project manager.
  2. Scoping of Request
    Key steps include identifying project scope and stakeholders, determining project requirements for staffing and materials, assessing related regulations and permitting requirements, preparing a rough budget, and identifying schedule requirements, etc.
  3. Feasibility Study
    An outside firm conducts a feasibility study that assesses the project, establishes a project schedule, establishes a budget, identifies resources, etc.
  4. Approval
    Results from the feasibility study and scoping are presented to executive sponsors for budget approval, and the project is submitted to the budget office.
  5. Design
    Architects and engineers develop designs for the project, which enables the development of construction cost estimates and a detailed project schedule. Contractors are chosen through a public bid and award process.
  6. Construction
    Contractors oversee construction and monitor the schedule and budget. This phase ends with a Certificate of Occupancy and the move-in process.
  7. Closeout
    This phase involves a hand-off of responsibility as the contractor’s work ends, ensuring punchlist work is completed, any necessary training, creation of the final project cost report, and collection of the manuals, warranties and as-built drawings.
  8. Completed/Closed
    The project enters this phase when completed or because it has been cancelled.