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COVID-19 Cleaning Protocols

Revised and Updated 11/16/2020
Each reported positive COVID-19 case of a campus community member will be reviewed by the COVID Risk Response Team. This team will assess the particular circumstances of the case to include the UMass Lowell Return to Work Plan and Return to School Plan as guideposts for cleaning responses. The current guidance from the Centers for Disease Control and Mass. Department of Public Health will be taken into consideration as part of UMass Lowell’s COVID Cleaning Standards.

Office Space Response 

  • Upon employee notification of a confirmed positive COVID-19 case, the COVID Risk Response team will initiate response protocols including evaluating the employee’s workspace. In coordination with Facilities Management (FM) the COVID Risk Response Team will develop an appropriate cleaning plan. 
  • If the workspace is an individual office, the office will be posted ‘no entry’ for seven days from the last date of occupancy. Disinfecting the office may or may not be considered as an appropriate or necessary response by the COVID Risk Response team depending on the unique circumstances of each case. 
  • Shared office space and equipment should be wiped daily with or without a reported case of COVID-19. Occupants should utilize the FM provided cleaning kit to wipe shared area surfaces and shared equipment utilized in the office suite. 

Cubicle or shared open office type Space Response 

Upon notification of a confirmed COVID-19 case, the COVID Risk Response team will initiate COVID Response protocols including evaluating the cubical space. In coordination with FM, the Response Team will determine appropriate cleaning protocols based upon the specifics of the particular case and risk mitigation goals. Disinfecting the cubicle area may or may not be considered as an appropriate or necessary response by the COVID Risk Response team depending on the unique circumstances of each case.
  • When it is deemed appropriate for UML FM staff to be dispatched to electrostatic spray a cubicle area, both the affected cubicle space and cubicles directly abutting the primary cubicle will be disinfected. The CDC approved chemical utilized in the sprayer only requires a one-minute dwell time. After that time, treated spaces can be reutilized. 
  • Office occupants will be asked to vacate areas while spraying occurs. This will be a brief time frame and communicated directly to the occupants 
  • Shared office space and equipment should be wiped daily with or without a reported case of COVID-19. Occupants should utilize the FM provided cleaning kit to wipe shared area surfaces and shared equipment utilized in the office suite. 

Lab Space Response 

  • The COVID Risk Response team will notify the UML Facilities Management Service Center and the Office of Environmental Health and Safety (EHS) when an employee or student has a confirmed COVID -19 diagnosis and was recently in a lab space. EHS will determine if a lab can be safely sprayed based on the type of research or chemicals present in a lab. 
  • If the lab cannot be sprayed, in order to preserve sensitive equipment or research, EHS will arrange for the lab to be closed for a seven-day period.
  • If it is determined a lab can be safely sprayed, EHS will notify FM Service Center to dispatch FM for electrostatic spraying of the affected lab.  The CDC approved chemical utilized in the sprayer only requires a one-minute dwell time. After that time, treated spaces can be reutilized. 
  • Lab occupants will be asked to vacate areas while spraying occurs. This will be a brief time frame and communicated directly to the occupants  

Restroom Response 

  • Upon notification of a confirmed COVID-19 case the COVID Risk Response team will initiate COVID Response protocols including evaluating any impacts on restroom facilities. In coordination with FM the Response Team will determine appropriate cleaning protocols based upon the specifics of the particular case and risk mitigation goals. 
  • UML FM will be cleaning and disinfecting bathrooms routinely throughout the day utilizing CDC/EPA approved products for COVID-19. No notification process is warranted as bathrooms will already be cleaned regularly.

Athletic Department Locker Room, Training Room, Strength Conditioning Ctr Response 

  • Upon notification of a confirmed COVID-19 case the COVID Risk Response team will initiate COVID Response protocols including evaluating the all affected athletic spaces. In coordination with Athletics and FM the response team will determine appropriate cleaning protocols. 
  • Shared office space and equipment should be wiped daily with or without a reported case of COVID-19. Occupants should utilize the FM provided cleaning kit to wipe shared area surfaces and shared equipment utilized in the office suite.
On a daily basis, FM will clean Locker rooms and the Athletic Department will provide supplemental disinfecting of all areas used by athletes with CDC/EPA approved products for COVID-19.

Residence Halls Response

  • Upon notification of a confirmed COVID-19 case the COVID Risk Response team will initiate COVID Response protocols including evaluating all potentially affected residential, dining and academic spaces. In coordination with Residential Life and Facilities Management the response team will determine appropriate cleaning protocols.  
  • For residential units housing a single individual that unit will be designated as ‘no entry’ for seven days from the last date of occupancy. 
  • For residential units housing multiple individuals with each having their own bedroom, the resident testing positive will leave the room for isolation. Remaining roommates will quarantine in place within their bedrooms, only leaving to use the bathroom or to receive food deliveries, until released by the Board or Health in conjunction with Health Services.  
  • Common bathrooms in residential halls may be placed out of service for enhanced cleaning and electrostatic spraying. The routine cleaning schedule for common bathrooms will be published so students can plan around that.
  • Residents in quarantine will be instructed to use the common bathroom during the hours of 7 and 8 a.m. or 8 and 9 p.m. for personal hygiene during which time only a single resident will be allowed in the restroom.    
  • After residents check out from isolation at the ICC, the room will be closed for seven days and will then be cleaned by Aramark ICC staff. If seven days cannot pass, an outside entity will need to be contracted to do the work.  
  • Note: In-room cleaning will not be provided for any residential unit. Residents should utilize the Facilities Management-provided cleaning kit to wipe shared area surfaces, appliances and laundry facilities on a daily basis.  
  • Note: Maintenance in quarantined and isolation rooms will only be provided in emergencies (as defined by FM).
  • Note: See isolation and quarantine plan for more details