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Appendix A

Policy on School Cancellations and Scheduled Activities

The safety of faculty, staff, students and visitors to the University are a primary concern. For that reason, the decision is sometimes made to close the campus and cancel classes, particularly during the winter when inclement weather can cause hazardous conditions or create a power outage.

The Vice Provost, in consultation with Facilities personnel, makes the decision whether to close the campus during emergency conditions, usually by 6 a.m. Closings or delays are posted on the University’s homepage banner, on Boston television stations, WUML (91.5 FM) and WCAP (980 AM) radio, as well as the University hotline at 978-934-2121. Employees and students also are encouraged to sign up for the emergency notification system for e-mail, text and voicemail alerts. If inclement weather is occurring or has been predicted, all members of the University community are advised to check one of these outlets before leaving homes or residence halls for campus.

When the University has closed for emergency reasons, classes, activities and events on campus also are cancelled, unless otherwise stated in official notifications.

To determine the status of activities planned for the Costello Athletic Center, Campus Recreation Center or Mahoney Gymnasium during a University closing, visit the Athletics Department website, or call 978-934-2310. On days when there is a cancellation or delayed opening of campus, the Recreation Center typically will open at 10 a.m. It is recommended that visitors to the Center during a storm park their vehicles, if it is necessary to drive, in the east parking garage rather than the University lots to enable Facilities staff to adequately clear the snow.

Prior to scheduling any on-campus event (a non-class gathering of 10 or more people), University employees or students must inform Conference & Event Services at 978-934-3888. For events scheduled during the winter months, organizers should have a contingency plan in case the University is closed, preferably a pre-scheduled “snow date” or an alternate off-campus location. 

If the governor issues a State of Emergency, or if campus buildings cannot be safely operated and occupied, such as during a power outage, there can be no exceptions to this policy.  

In rare cases, an event may be allowed to go forward if cancellation, rescheduling or relocation is not feasible. Decisions will be made on a case-by-case basis by the Chief Public Affairs Officer, in consultation with appropriate University personnel. If there is a question about an event during a campus closing, contact Conference & Event Services at 978-934-3888.

The understanding and cooperation of the University community are appreciated when often difficult decisions are made to close the University and cancel scheduled activities.