Room Reservation Form & Policy

To reserve a room for an upcoming event, please email mcgauvran_reservations@uml.edu. 

ROOM RESERVATION POLICY

University facilities are for the use of legitimate groups and organizations and may not be reserved by individuals for their private use.

ALL ORGANIZATIONS USING UNIVERSITY FACILITIES MUST CONFORM TO THE FOLLOWING PROCEDURES:

1. All student organizations must have the approval of the Faculty/Staff Advisor and the Director of Student Activities and Multicultural Affairs or designee for events beyond regular meetings and information tables.
2. All faculty functions must have the approval of the appropriate College Dean.
3. All Administrative Staff Personnel must have the approval of their Supervisor.
4. All reservations must be made on this form, signed by the appropriate authority and submitted to the Office of Student Activities and Leadership Development, McGauvran Student Center, room 224.
5. Requests should be submitted at least two weeks prior to the scheduled activity. Changes must be made in writing no later than five (5) working days before the event. “Set up” changes after the five (5) day deadline cannot be guaranteed.

THE FOLLOWING IS A PARTIAL LISTING OF POLICIES TO BE CONSIDERED WHEN RESERVING SPACE: (Upon request, a complete list of policies can be obtained from the Office of Student Activities and Multicultural Affairs.)

1. University facilities are available for use between the hours of 8 a.m. and  midnight; all cleanup, etc. must be completed by 1 a.m.
2. Groups utilizing University facilities are responsible for restoring the facilities and grounds to an acceptable state of cleanliness and order after each use, including rest rooms and parking lots. The cost of any additional cleaning and / or maintenance caused by damage or failure to return the facility to its proper condition shall be charged to the sponsoring organization. The person signing the reservation agrees to this stipulation.
3. No alcoholic beverages or drugs are permitted to be served or consumed on University property.
4. Activities sponsored by student organizations are intended for the benefit and enjoyment of the University of Massachusetts Lowell community. UML students may admit one guest to events with their student ID.
5. Student organizations wishing to admit the general public must petition the Director of Student Activities and Multicultural Affairs  in writing at the McGauvran Student Center.
6. No advertising may be placed off campus for on campus events (This includes radio announcements and / or newspaper advertisements). Advertising is restricted to bulletin boards and may not be placed on walls, windows, and / or doors.
7. Due to a shortage of some equipment (i.e. tables, chairs), the sponsoring group may need to arrange for the rental, including setup, of the necessary item.
8. You may be billed a minimum of four hours overtime, utilized outside of the normal work hours, for the services requested of each university employee.

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