General Summary (Purpose) of Position
The purpose of the Center Administrator is to provide administrative support for the operation of a grant-funded research center. The Center for the Promotion of Health in the New England Workplace (CPH-NEW) is funded to assess opportunities for, obstacles to, and benefits of the integration of health protection and health promotion in the workplace; the Center Administrator supports the activities of two projects within CPH-NEW and maintains documentation of the center’s work overall.
Hours: This is a full-time position (37.5 hours per week) to be performed on campus during standard business hours.
Salary range $40,000 - $50,000 depending upon experience and budget limitations. Position contingent upon continued funding.
Examples of Duties:
1. Provide administrative support to CPH-NEW by:
• Managing the office including establishing files and archiving information for future reference, answering phones, taking messages, maintaining office supply inventories and ordering supplies, as needed.
• Managing the project budget, maintaining financial database and financial record-keeping.
• Communicating with persons at collaborating and affiliated institutions (telephone and written correspondence).
• Organizing and participating in phone conference calls and meetings; taking and organizing meeting minutes.
• Scheduling staff travel; preparing travel authorizations and expense vouchers.
• Maintaining logs of center and project events and progress.
• Maintaining the Center library (electronic and physical).
• Maintaining the CPH-NEW website.
2. Provide support for research projects by:
• Preparing documents such as IRB applications, informed consent forms, study questionnaires, mailings to study participants, training materials, etc.
• Packaging materials when needed for field data collection (e.g., sets of questionnaires, informed consent forms, business reply envelopes, etc.).
• Scheduling staff travel; preparing travel authorizations and expense vouchers.
• Tracking worker participants and processing incentives at each stage of data collection.
• Using Teleform to prepare scannable questionnaires and for data entry; carrying out data cleaning and file management (and/or supervising others to perform these tasks).
• Generating reports and assisting with manuscript writing.
3. Demonstrate the University’s commitment to customer service and continuous improvement by:
• Ensuring optimum customer service for all project members and external partners in response to all requests for service and information.
• Building effective partnerships with co-workers both throughout and outside the University.
• Maintaining an office environment that is welcoming to persons of all backgrounds, nationalities, and project roles.
MINIMUM QUALIFICATIONS:
• Bachelors degree
• At least 5 years experience as a Project Administrator or Executive Secretary or comparable position, preferably in an academic or non-profit environment, including financial management.
• Demonstrated familiarity with Windows-based computer applications: word processing, spreadsheets, financial management and procedures for web, e-mail, publications, and presentations.
• Experience with TeleForm data entry software or Endnote bibliographic software preferred.
• Valid driver’s license and personal automobile preferred for travel to off- campus meetings.
Supervision Received: Reports to the Principal Investigator and Project Managers
Initial review of applications will begin July 14, 2008.
To apply please send writing samples (at least one each of letter, memo, and meeting minutes) must be submitted with resume and cover letter.
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