HR Direct

Time Reporting Codes

It is important that time be recorded accurately by employees using self-service so that you are paid correctly and are awarded appropriate benefits.  Not all Time Reporting Codes (TRCs) should be used via self-service, and there are audits to ensure proper use. 

The following is a chart of TRCs and how they should be used. If you have any questions please contact the Payroll Office (x3560).

Salaried Mid-Management and Non-Unit Professionals

Code Description For Use by... Comments
ALT Allowed Time Payroll Only
BEV Bereavement All Use in accordance with union contract
CEP Compensatory Overtime Premium All Generated by the System
CES Compensatory Ovt Straight All Use in accordance with union contract
CLP4 Call Back Premium 4 hr min All Use in accordance with union contract
CTA+ Comp Time Adjustment (+) Payroll Only
CTA- Comp Time Adjustment (-) Payroll Only
CTU Comp Overtime Used All
EPUCW Essential Personnel University Closed Worked Essential Personnel Used when Essential Personnel work regular shift hours during University closing
FSK Family Sick Time All Use in accordance with union contract
HCTA+ Holiday Comp Time Adjustment (+) Payroll Only
HCTA- Holiday Comp Time Adjustment (-) Payroll Only
HCTES Holiday Comp Time Earned Straight All Use to report hours worked on a University holiday
HCTU Holiday Comp Time Used All
HNP Holiday No Pay Payroll Only
HOL Holiday All Note: HR Direct will automatically enter; you do not need to record HOL.
HPS Holiday Paid straight All Used when working a regularly scheduled workday on a holiday
HS125 Shift Pay All Used when working a regularly scheduled workday on a holiday
IAI Industrial Accd Approved Payroll Only Leave for approved Industrial Accident 
IOD Injured On Duty Payroll Only
JDY Jury Duty All Use in accordance with union contract
LAN Leave Accrued No Pay All
M0500 Mean Money Reimbursement $5.00 All System generated
NRD Non Responsible Day All System generated; only entered when also reporting additional TRC on same day
NOP No Pay All
OVP Overtime Premium Pay All Generated by the System
OVS Overtime Pay Straight Time All To be used to report all overtime, system will generate Overtime Premium
PER Personal Time All
REG Regular Pay SERS Eligible All
RSV Reserve Leave Paid Payroll Only
RTCOM Rotating Comp Time All Eligible only for 5/2 scheduled work rotation
SIC Sick Time All
SLB Sick Leave Blank Payroll Only
SNOCT Snow Detail Comp Time All
UCLSD University Closed All This code is only to be used on official days that the university closes.
VAC Vacation All

Hourly Staff (non-student) 

Code Description For Use by... Comments
REE Reg Pay Non Teaching Alt Ret All Only code used for self-service reporting
MONP Manual Overtime Premium Payroll Only
NBONS Non Benefited Overtime Straight Payroll Only

Hourly Students

Code Description For Use by... Comments
STYSH Student Yearly Hourly All Non-Work Study Student Hours
STYWS Student Yearly Work Study All Work Study Student Hours
SMOVO Student Manual Overtime Payroll Only