HR Direct

Time Reporting Codes

It is important that time be recorded accurately by employees using self-service so that you are paid correctly and are awarded appropriate benefits.  Not all Time Reporting Codes (TRCs) should be used via self-service, and there are audits to ensure proper use. 

The following is a chart of TRCs and how they should be used. If you have any questions please contact the Payroll Office (x3560).

Salaried Mid-Management and Non-Unit Professionals

CodeDescriptionFor Use by...Comments
ALTAllowed TimePayroll Only
BEVBereavementAllUse in accordance with union contract
CESCompensatory Ovt StraightAllUse in accordance with union contract
CTA+Comp Time Adjustment (+)Payroll Only
CTA-Comp Time Adjustment (-)Payroll Only
CTUComp Overtime UsedAll
FSKFamily Sick TimeAllUse in accordance with union contract
HCTA+Holiday Comp Time Adjustment (+)Payroll Only
HCTA-Holiday Comp Time Adjustment (-)Payroll Only
HCTESHoliday Comp Time Earned StraightAllUse to report hours worked on a University holiday
HCTUHoliday Comp Time UsedAll
HNPHoliday No PayPayroll Only
HOLHolidayAllNote: HR Direct will automatically enter; you do not need to record HOL.
IAIIndustrial Accd  ApprovedPayroll OnlyLeave for approved Industrial Accident 
JDYJury DutyAllUse in accordance with union contract
NOPNo PayAll
PERPersonal TimeAll
REGRegular Pay SERS EligibleAll
RSVReserve Leave PaidPayroll Only
SICSick TimeAll
SLBSick Leave BlankPayroll Only
UCLSDUniversity CloseAllThis code is only to be used on official days that the university closes.
VACVacationAll

Hourly Staff (non-student) 

CodeDescriptionFor Use by...Comments
REEReg Pay Non Teaching Alt RetAllOnly code used for self-service reporting
MONPManual Overtime PremiumPayroll Only
NBONSNon Benefited Overtime StraightPayroll Only

Hourly Students

CodeDescriptionFor Use by...Comments
STYSHStudent Yearly HourlyAllNon-Work Study Student Hours
STYWSStudent Yearly Work StudyAllWork Study Student Hours
SMOVOStudent Manual OvertimePayroll Only