Information for Staff
General Access
All UMass employees have access to log-in to HR Direct to perform self-service functions such as viewing bi-weekly pay advice, viewing & updating contact information, managing direct deposit configurations, updating tax withholding, and updating emergency contact details.
Learning Tools
Time Approval
Managers should be approving employee time in HR Direct if your direct reports are hourly students and temporary employees; mid-management & non-unit professionals; or any clerical & technical staff.
NOTE: All student time must be approved on-line or it will not be paid.
The system deadline for managers to approve time is Monday at 11:59 p.m. of the critical payroll week. The Payroll Schedule (pdf) can be viewed on-line.
Learning Tools
| Business Function | Printed | Video Demonstration | Web Tutorial |
|---|
| Manager Approving Time | Job Aid (pdf) | Video | UPK |
| Understanding Multiple Jobs | Job Aid (pdf) | | |
Summit Reporting
The Summit HR Dashboard provides managers with access to personnel data to assist with the administration of their department.
Learning Tools
| Business Function |
Printed |
Video Demonstration |
Web Tutorial |
| Summit Fundamentals Quick Reference Guide |
Job Aid (pdf) |
|
UPK
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| HR Dashboard |
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Time Reporting
Student hourly employees, hourly temporary employees; mid-management & non-unit professionals; and clerical & technical employees are now using HR Direct for self-service time reporting.
NOTE: Facilities use an automated time clock system called Kronos. See your manager for more information.
The system deadline for employees to report time in HR Direct is Sunday at 5 p.m. of the critical payroll week (i.e., Sunday before pay day). The Payroll Schedule (pdf) can be viewed on-line. Managers may impose earlier deadlines as necessary to accommodate holidays, vacations, etc.
Learning Tools
| Business Function |
Printed |
Web Tutorial |
| Employee Reporting of Time (Salaried) |
Job Aid (pdf) |
UPK |
| Employee Reporting of Time (Hourly) |
Job Aid (pdf) |
|
| Understanding Time Reporting Codes |
Job Aid |
|
| Special Processing Requirements |
Printed |
| Floating Holiday |
Job Aid (pdf) |
| Saturday Holiday |
Job Aid (pdf) |
| University Closed / Snow Day |
Job Aid (pdf) |
| Comp Time Earned & Used in Same Week |
Job Aid (pdf) |
ePAF
ePAF (electronic personnel action forms) is a module within PeopleSoft that allows for paperless employment transactions such as hiring an employee, job or pay changes, and end of employment.
The ePAF is initiated by a department initiator, and then it is electronically routed for appropriate approvals and notifications, and finally entered by HR into the system.
Learning Tools
| Business Function |
Printed |
Web Tutorial |
|
ePAF Automated Forms
|
Job Aid (pdf) |
UPK
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|
Job Aid (pdf) |
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Job Aid (pdf) |
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Job Aid (pdf) |
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