For Supervisors

For many years the student-employment programs have helped to meet our student’s educational and financial needs, while strengthening and supporting our campus departments. This website will be used as a tool to provide you with important information about the policies and procedures for hiring and supervising student workers. It will be updated on a regular basis to bring you current changes or improvements being made to the program. Please read the website carefully.

If you should have any further questions, please do not hesitate to contact the Student Employment Coordinator, Maureen Souza, at 978-934-4228. Also, the Student Employment Handbook (pdf) can be used as a reference when trying to answer Student Employment questions.  Best of luck in the coming year.

What types of duties are students restricted from performing?
Student employees may not provide classroom instruction and may not evaluate student performance, including the assignment of grades of any sort. Supervisors may not ask student employees to conduct their personal errands or those of members of the department. Jobs must not involve constructing, operating or maintaining any part of a building used for religious worship or sectarian instruction. No student working under either work program should be receiving academic credit for duties being performed unless it has been approved by the Student Employment Office.  

What is the process to follow when hiring a student?
Do not allow students to begin working prior to completing the necessary paperwork.

• Students have been told to notify the supervisor of their intent to work for them
• Spend a few minutes talking with the student about your job openings. Share your job descriptions with the student and be honest about your expectations.
• If you choose to hire a student, have the student bring you their contract, complete Section 3 with your department information, sign the contract, and give it back to the student. Ask the student to sign this form so that you both agree that they are officially hired.
• At this point you have officially hired this student, and should arrange a student’s work schedule for the semester.
• Students are responsible for completing Section 2 and returning it to the Student Employment Coordinator.  Supervisors should keep a copy for their records.
• The Student Employment Coordinator will then forward the contract to the payroll office, for processing.

What if I do not fill all of my open positions?

Keep the Student Employment Office informed of your employment needs and when your jobs are filled. Just like in past years, students will then seek out employers to discuss job opportunities in their department, and attempt to secure employment. Do not allow students to work prior to completing the necessary paperwork.

How do my student employees get paid?

Supervisors are responsible for submitting weekly timesheets. Completed timesheets should be submitted to your department's timekeeper for data entry. Contact the Human Resources Office if you are not sure who your department's timekeeper is. Please note that timesheets may be required earlier during certain weeks to accommodate a holiday schedule or other business needs.  Both Federal Work Study and Campus Work students will be paid on a bi-weekly basis.

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