Undergraduate Policies

Withdrawal from University

All students who desire to withdraw from the University are required to: 

  1. discharge all financial obligations to the University,
  2. return all University property, and 
  3. file a written notification of withdrawal with the Office of the Registrar. Since the date of official withdrawal as recorded by the Office of the Registrar is one basis of any claim for tuition refund, and it may be of importance in determining subsequent legal or student insurance claims, students should process withdrawal papers in person prior to leaving the University.

Students who absent themselves from the University without officially withdrawing will remain on class rosters until they officially withdraw from the University or until the end of the semester. Students who remain on class rosters after the fiftieth class day will be assigned final course grades. The date on which a withdrawal request is filed with the Office of the Registrar is the date on which withdrawal is academically effective and constitutes the basis for final course notations.

The names of students who have withdrawn from the University for any reason are removed from all rolls. Students who have withdrawn must be reinstated. This is accomplished through the Office of the Registrar.

Students who are recipients of benefits from the Veterans Administration may not process withdrawals from the University that violate their declarations of classroom attendance. Recipients of veterans benefits are advised that they must receive course grades when their requests to withdraw from the University have been filed after deadlines of the Veterans Administration for processing changes of declared benefit status or when their dates of withdrawal will conflict with declarations of classroom attendance. 

University Withdrawal before Deadline-to-Withdraw specified on Academic Calendar

Students who register for courses and withdraw from the University prior to the first day of classes of a semester are withdrawn without record. Students who register for courses and who withdraw from the University before the deadline-to-withdraw specified on the academic calendar are withdrawn with course notations of W.

University Withdrawal After the Deadline-to-Withdraw specified on the Academic Calendar

A student who withdraws from the University after the Deadline-to-Withdraw specified on the academic calendar must be graded by all course instructors unless the student is authorized to withdraw for documented reasons of extended illness or critical personal emergency. 

A student who wishes to withdraw from the University after the deadline-to-withdraw specified on the academic calendar must file an academic petition, together with appropriate documentation specifying the cause for the withdraw, with the Office of the Provost. Following a review of the academic petition and verification of attached documentation, the Office of the Provost may permit the student to withdraw from all courses with course notations of X.

Withdrawal from courses may have implications for degree progress, veteran’s benefits, health insurance, financial aid, and immigration status. Students are advised to consult their academic advisor as well as officials in appropriate offices prior to withdrawing from class. 

University Withdrawal After the End of the Semester

A student who has unofficially withdrawn from the University (i.e., has ceased attending classes) for reasons of extended illness or critical personal emergency and was unable to officially withdraw from the University before the end of the semester may petition to withdraw from all courses with course notations of X. Such a student must file an academic petition, together with supporting documentation, no later than one calendar month from the beginning of the following semester. This petition must be filed with the Office of the Provost. Following a review of the academic petition and verification of attached documentation, the Office of the Provost will notify the student and the Office of the Registrar of the decision. Faculty are notified when the grade of ‘X’ is retroactively applied to a course for which a grade was entered. 

Readmission

Students who have withdrawn from the University may apply for re-admission through the Office of the Registrar. The form for re-admission may be found at http://www.uml.edu/registrar/docs/readmit_form.pdf.