The following qualitative letter grades are employed by faculty members to characterize the quality of a student’s work in a course:
||Superior Work: Highest Quality
||High Honors Quality
||Basic Honors Quality
||Below Honors Quality
||Above Satisfactory Quality
||Below Satisfactory Quality
||Above Minimum Passing
||Failed due to Academic Misconduct (may not be replaced or deleted)
In addition to the above qualitative letter grades, the following symbols are used to designate special enrollment provisions or course statuses and do not affect the student’s academic average:
||Voluntary withdrawal (before deadline-to-withdraw indicated on academic calendar)
||Satisfactory Grade C or Above
||Satisfactory Grade C or Above
Midterm grades are not official and do no factor into grade point average and credits earned. Midterm grades do not appear on transcripts. The grade is submitted by the faculty to inform the student of their current grade status.
All grades listed above may be used for midterm grading along with the following two grades:
IDF In Danger of Failing
FN Fail Never Attended
Pass-No Credit Course Registration
Students may elect to register on a pass-no credit basis for a maximum of four unrestricted elective courses. A student may not change his or her enrollment status from letter grade to pass-no credit or from pass-no credit to letter grade after the established deadline for adding a course.
A pass-no credit course cannot be presented in fulfillment of University general education requirements, major programs, minor programs, or specifically designated courses (collateral requirements) of an established curriculum. A grade of P indicates that a student’s performance merits an evaluation of D or better. NC indicates that a course has been failed but that such failure is without prejudice to the student’s cumulative average. Although appropriate credits are granted to students when grades of P have been assigned, these credits are not qualitatively weighted and hence do not affect a student’s academic average. The entry NC will not keep an otherwise qualified student from dean’s list recognition.
Satisfactory-Unsatisfactory Course Registration
Certain courses (e.g., practicum experiences, advanced seminars, and directed studies) may be graded as satisfactory or unsatisfactory. A grade of S indicates that a student’s performance merits an evaluation of C or better. U indicates a course evaluation of less than C. Although appropriate credits are granted to students when grades of S have been assigned, these credits are not qualitatively weighted and hence do not affect a student’s academic average. A grade of U indicates that attempted course credits have not been granted and is awarded without prejudice to a student’s cumulative average.
The symbol INC (incomplete) is a temporary notation which is assigned for incomplete work in courses when the records of students justify the expectation that they will obtain a passing grade but for emergency reasons they have missed a minor part of the course requirement. Any missed final examination or other final course evaluation requires a student explanation within 48 hours so the instructor can file the proper course notation with the Office of the Registrar.
A student who has evidenced an unsatisfactory course record, who has failed to complete a major portion of an instructor’s course requirements, or who fails to provide an instructor with a satisfactory reason for absence from a final examination or final course evaluation within the specified 48 hour period may not be assigned the letter symbol INC.
Responsibility for making arrangements with an instructor to complete all outstanding course work rests entirely with the student, who must complete all course work by the final week of classes for the succeeding semester.
At the end of the official make-up period (or, in the event of a substantiated student emergency, at the end of an extended make-up period), the Office of the Registrar will convert the temporary notation of INC to the appropriate permanent symbol. This permanent notation will be one of the following: 1) a letter grade which is filed by an instructor at the end of the make-up period to designate the final course standing of a student who has made up incomplete course requirements, 2) course work not completed by the final week of classes for the succeeding semester will convert to a grade of F, or 3) the letter symbol of X, which the dean of the college in which the student is enrolled as a degree candidate may authorize to designate that a student has withdrawn from the University after the end of the semester for documented medical or personal emergency (cf. University Withdrawal After the End of the Semester).
Limited extensions of the make-up period may be granted to students for serious medical reasons and for documented personal emergencies. Requests for such extensions are approved by the dean of the college in which students are enrolled as degree candidates and must be filed no later than one calendar week preceding the established deadline for instructors to submit final grades for incomplete courses.
A student may enroll in credit courses as an auditor with appropriate approval. Forms and instructions for registration as an auditor may be obtained from the Office of the Registrar. No charge is levied on full-time students for audited courses. No credit or grade will be recorded for an audited course, but the symbol AU will be listed on the permanent record. A change from audit to credit status, or from credit status to audit, may not be made after the deadline for adding a course (10th class day).
Students who have audited a course subsequently may not earn credit in the same course through tests of the College Level Examination Program or through other authorized examination procedures for course challenge.
At the end of each semester, grades are available to students via their self service account in ISIS. All course grades become a part of the student’s official record upon instructor assignment and may not be changed except as specifically provided by University procedures. Corrections of grade-point averages automatically are authorized when grade reports are corrected by instructors and when specific courses are deleted from grade-point averages under provisions of University regulations governing repeated courses and course deletions.
Changes of grades other than the filing of grades for incomplete courses require the endorsement of the appropriate college dean. Grade changes may not be made on a student’s permanent record after the deadlines cited in the academic calendar unless such changes have been authorized by appropriate college deans.
Course Grade Appeal Policy
The instructor of the class is the primary authority with respect to a student’s proficiency and final grade in that course. A student who believes that his or her final grade reflects an erroneous, capricious, arbitrary, or prejudiced academic evaluation may appeal the grade. The academic judgment used in determining the merits of the grade to be awarded shall not be reviewable. This process does not apply to cases of academic dishonesty, which are adjudicated through the “academic dishonesty process.”
- The student may file an appeal of his or her complaint, in writing, to the instructor within 30 days after a final grade is posted to the student’s record. The instructor must respond within 14 days of receiving the appeal.
- If the student remains dissatisfied by the decision of the instructor under step (1), he or she may, within 14 days after formal receipt of the instructor's final decision, appeal, in writing, to the chairperson of the program (or the Dean of the College if the instructor is the chairperson) in which the course or other exercise or activity is offered. The chairperson must respond within 14 days of receiving the appeal. The decision may be: (a) that the appeal be dismissed; (b) if there is demonstrable evidence of an erroneous, arbitrary, capricious, or prejudiced academic evaluation, then the chairperson will recommend appropriate remedies that a grade be changed or the student be allowed an opportunity to retake an examination or other exercise; or (c) that another appropriate remedy be administered.
- If no satisfactory resolution is reached in step (2) then the student or the instructor may appeal, in writing, to the Dean of the College within 14 days after formal receipt of the chairperson's final decision.
- The Dean, after discussion with the appropriate parties, may resolve the grievance by agreement or render a decision within 21 days of receipt of the written appeal. The decision may be: (a) that the appeal be dismissed; (b) if the student provides demonstrable evidence of an erroneous, arbitrary, capricious, or prejudiced academic evaluation, then the Dean will recommend appropriate remedies that a grade be changed or the student be allowed an opportunity to retake an examination or other exercise; or (c) that another appropriate remedy be administered.
- The decision of the Dean is final and not subject to additional appeal by either student or instructor. The appeals process ends at this step
- Department chairs are responsible for keeping a record of the appeal on file in the department until the student is no longer a student.